Tenant Project Coordinator - Toronto Eaton Centre

Role Impact:

Reporting to the Manager, Tenant Projects as part of the CF Toronto Eaton Centre Office team, this role will coordinate and support various construction project activities/processes and implement the landlord's obligation to the tenant with respect to provision of the physical facility and services as well as assist with general office duties involved in maintaining service to the tenants.

What you will deliver:

• Coordinate review of design and engineering drawings by analyzing and distributing them to consultants and in-house operations personnel.


• Manage and maintain all Projects department documentation including contract, bulletins, plans, drawings database.


• Provide information and guidance to tenant designers, architects and engineers both verbally and by provision of suitable manuals and drawings to maintain the integrity of the CF property.


• Inspect tenant and base building construction to ensure work is completed on time and on budget with minimum disruption or downtime for tenants and clients.


• Collect data from contractors and consultants regarding budgets for base building renovations, demolition and restoration to standard to support project, leasing and accounting departments.


• Prepare and issue contracts.


• Issue purchase orders and process contractors' invoices for progress payments by assessing contract status, percentage of progress, consultation with architects, etc. to support accounting department.


• Develop scope of work for construction projects by creating detailed descriptions of requirements and RFP proposals to enable contractors to submit precise tenders.


• Evaluate and analyze construction tenders by comparing competitor's prices to ensure the best value for CF


• Conduct site inspections and walkthroughs on an as-needed basis


• Ensure all project documents and as-built drawings are current and correctly maintained within the Archidata platform


• Proactively obtain and maintain area certifications as needed


• Work with the Tenant Relations team to support tenant build-outs when needed


• Work collaboratively with Manager, Tenant Relations and Security to coordinate access for contractors and consultants


• Manage office tower turnkey projects by coordinating all aspects and communicating with consultants, tenants and/or their representatives to ensure a seamless move into the property and provide similar support to the Manager, Tenant Projects for Retail as required.


• Prepare and follow up on a deficiency report by inspection of construction. Coordinate with engineers to ensure quality workmanship and compliance with codes and standards to provide tenant satisfaction.


• Ensure tenant compliance by sharing information about the base building criteria and intent of base building systems.


• Monitor scheduled events, project achievements and submission of required information.


• Other duties as assigned.

What your strengths are:

• Ability to read and interpret and present architectural, mechanical, electrical, structural drawings


• Excellent written and verbal communication skills


• Strong negotiation, problem solving/conflict resolution skills


• Strong organizational, prioritization and time management skills


• Able to show tact and diplomacy when dealing with all parties


• Ability to multi-task and meet timelines in a fast-paced environment


• A great teammate who is also able to work independently and have a positive impact on the team

What you need to succeed:

• Minimum 3 years' progressive experience in one or more of the following: construction (field and office), project management


• Bachelor's Degree or Diploma in Architecture, Engineering, Building Construction Technology, Construction Management or related fields is preferred


• PMP designation or working towards is an asset


•  Knowledge of real estate industry and related technology

Starting base salary for this job level may range from $58,194 to $77,592. The actual base salary offered will consider several factors including, but not limited to the role, experiences, skills & qualifications, location, market and internal considerations; with this context, CF reserves the right to pay above this range. Cadillac Fairview offers a competitive total rewards package in addition to base pay which may include a performance – based incentive plan, a comprehensive pension and benefits plan, paid time off including vacation, well-being & volunteer days and support for continued growth and development.

Why you should join us: 

At Cadillac Fairview we have been transforming communities for over 50 years.  We are so much more than our properties.  We are building leaders at all levels.  We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development.  We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension.  Imagine a place where you can make a difference! 

At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values. 

Are you someone who believes in our values? 

• Aim Higher – we strive to exceed expectations


• Own Your Expertise – we empower ourselves and each other


• Collaborate Effectively – we bring the right people together to get the right results


• Engage with Empathy – we objectively consider the needs of others


• Embrace Change – we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.   

CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment.  If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email [email protected].

This posting is for a vacant position. CF may use artificial intelligence (AI) technology, alongside human review, to assist in screening and assessing applicants for this position.

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