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This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Transactions, Analyst – AB based in Canada.
This role sits at the heart of a fast-paced, fully remote real estate brokerage environment, ensuring the accurate and efficient processing of property transaction files from listing to closing.
You will coordinate the flow of critical documentation between agents, solicitors, brokerages, and internal teams, ensuring compliance, accuracy, and timeliness at every stage.
The position requires exceptional attention to detail, strong organizational skills, and the ability to manage high transaction volumes in a digital-first environment.
You will act as a key operational support partner, helping ensure smooth deal execution while maintaining regulatory and procedural compliance.
Beyond transaction processing, the role also contributes to technology adoption, agent enablement, and continuous process improvement initiatives.
This is an excellent opportunity for a detail-driven professional who thrives in structured systems, enjoys problem-solving, and can perform under tight deadlines.
Accountabilities:
- Manage end-to-end processing of real estate transaction files from entry through to closing, ensuring accuracy of all documentation and data.
- Review contracts and supporting documents, perform data entry into internal systems, and verify commission and MLS information.
- Coordinate all transaction types including residential, commercial, leases, referrals, service agreements, and cancellations.
- Ensure completeness of files by requesting missing documentation and following up with agents as required.
- Maintain accurate records in systems such as Skyslope and BackOffice, including deposit tracking and trust compliance.
- Communicate with agents, solicitors, and external stakeholders to provide instructions, invoices, and required documentation.
- Support audit readiness by ensuring proper file sign-off, compliance checks, and documentation standards are met.
- Escalate unresolved issues to senior transaction leads and ensure timely resolution of exceptions.
- Participate in training sessions, meetings, and ongoing professional development activities.
- Support technology adoption by assisting with system usage, troubleshooting, and promoting digital tools across teams.
- Contribute to feedback loops by identifying operational challenges and suggesting workflow or system improvements.
Requirements:
- 2+ years of experience in real estate transactions processing or conveyancing support.
- Strong understanding of Canadian real estate transaction processes and provincial compliance requirements.
- Experience working with real estate systems such as Skyslope, Lone Wolf (BackOffice), or similar platforms.
- High attention to detail with strong organizational and file management skills.
- Excellent written and verbal communication skills with a strong client-service mindset.
- Ability to manage high volumes of transactions in a fast-paced, deadline-driven environment.
- Proficiency with Google Workspace and/or Microsoft Office tools.
- Strong problem-solving skills with the ability to work independently and follow established procedures.
- Comfortable working remotely and collaborating through digital communication tools.
- Ability to remain calm under pressure while managing multiple priorities.
- Team-oriented, dependable, and adaptable with a proactive mindset.
Benefits:
- Fully remote work environment with flexible collaboration tools.
- Employer-paid medical, dental, and vision coverage.
- Company-provided equipment (laptop, monitor, headset).
- RRSP plan with up to 4% employer match.
- Opportunity to work within a high-volume, fast-paced real estate operations environment.
- Access to ongoing training, professional development, and technology enablement programs.
- Strong team culture focused on collaboration, support, and continuous improvement.
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