Turnaround Administrative Assistant

Company : Brunel

Job Description - Turnaround Administrative Assistant

Turnaround Administrative Assistant | Contract | Alberta (On-Site)
We’re working with a major oil & gas client on an upcoming turnaround and are looking to bring on an experienced Turnaround Admin to support the team.
This is a hands-on role where you will support our upcoming Empress North Turnaround, located approximately 100KM from Medicine Hat, Alberta.

The position will be based out of Plains Empress 6 Plant, 5 days per week.

Start date: ASAP, with 40-hour work week.
Duration: Till Nov 2026. (Independent contractor).
Location: Empress 6 gas plant

Responsibilities:

Assist printing off Job Plan Packages for Binders.
Completing Job plan Binders after reviewed and completed by management.
Data entry into Maximo.
Daily support to all TA group personnel with data entry and admin as needed.
Ordering stationery/consumables for TA group.
Organizing Job packs according to areas and WO#’s alphabetically.
Send in any IT requests required by Plains/contractors.
Host all team meetings online, assisted by meeting creator.
Onboarding and orientation tracking and compliance for all staff and contractors
Badge creation and tracking for all contractors
Timesheet validation against Gallagher
Collection of Timesheets and circulate for signature.
Schedule tracking for all contractors and staff
Coordination of hot shots and deliveries.
Manage TA gifts and swag.
Validation of burn rate against actual headcount.
Tracking of all consumables and provide lists for reorder on a weekly basis.
Be the single point of contact for all IT and hardware requirements.
Be the scribe for designated meetings.
Responsible to order and fill meals as required.

Qualifications:

High school diploma or higher education
Have relevant experience in an admin role
Experience in the oil and gas industry will be an asset.
Working knowledge of MS office
Familiarity with Maximo is considered an asset.
Strong communication and interpersonal skills, with the ability to work collaboratively across teams and vendors.
High attention to detail and analytical thinking.
Cleared criminal history (background) and satisfactory reference checks

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Turnaround Administrative Assistant

Job Description - Turnaround Administrative Assistant

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