Venture Programs Coordinator

VENTURE PROGRAMS COORDINATOR 

INVEST OTTAWA – VENTURE DEVELOPMENT  

We are seeking a dedicated Venture Programs Coordinator to join our dynamic team at Invest Ottawa. Reporting to the Manager, Venture Programs Initiatives, this role is crucial for ensuring the smooth operations of our Venture Programs team, including the IO Venture Path suite of programs and the tech companies that they serve. The ideal candidate will be a highly organized, detail-oriented individual who excels in administration, logistics, and data analysis. 

Work Model: 10 days per month required in-office at Bayview Yards   
Corporate Pay Band B: $54,400 - $81,600 

Hiring Salary Range: $54,400 - $61,200 

Reason for Opening: Backfilling a position. 

WHAT YOU WILL BE DOING: 

• Organize and coordinate logistics for peer groups, workshops, and other program-specific events and initiatives. 

• Manage participant registrations, venue bookings, and catering arrangements. 

• Support the execution and facilitation of program initiatives and activities, working closely with stakeholders to ensure effective delivery. 

• Prepare correspondence, reports, and presentations for various stakeholders. 

• Gather feedback from program managers regarding internal inefficiencies and collaborate with various departments to implement enhancements that streamline operations and increase team effectiveness. 

• Prepare, manage, and reconcile invoices and expense reports. 

• Coordinate with the Finance team to ensure invoices are paid in a timely manner. 

• Support with advisor management, including the recruitment, onboarding and training of new advisors. 

• Draft a monthly newsletter to keep advisors up to date on relevant news and events. 

• Oversee the utilization of program-specific software tools, such as Calendly and Fellow, including maintaining licenses, training, and troubleshooting issues. 

• Support with annual strategic planning process and tracking quarterly team goals. 

• Undertake ad-hoc projects and tasks as directed by the Manager, Venture Programs Initiatives, which may include research, strategic planning, and stakeholder engagement. 

WHAT YOU HAVE ACCOMPLISHED/ GAINED THROUGHOUT YOUR CAREER:  

• Minimum of certificate in Business Administration or related field. 

• 1-2 years of experience in administrative or operational roles. 

• Proficient in MS Office Suite, particularly Excel, PowerPoint, and Word. Experience with Customer Relationship Management (CRM) software is considered an asset. 

• Excellent communication, organizational, and multitasking abilities. 

• A keen eye for detail, ensuring accuracy and consistency in all facets of work. 

• Strong interpersonal skills, with a proven track record of fostering positive relationships. 

• A passion for the tech startup ecosystem is highly valued. 

Do you have some of these skills but maybe not all?  We still encourage you to apply as we would love to review your unique application and learn more about you!  

At Invest Ottawa and Bayview Yards, we know that diversity, inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are  to drive sustainable wealth creation and prosperity across our region. We prioritize the creation of an inclusive culture and infuse diversity into our programs, operations and governance. As an equal opportunity employer that doesn’t simply accept difference but celebrates, support and thrives because of it, we invite all qualified candidates to apply, and especially encourage those who identify as members of underrepresented groups. 

Invest Ottawa and Bayview Yards are determined to provide a barrier-free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please contact [email protected] to request specialized accommodation. Do know, all information received in relation to accommodation will be kept confidential. At Invest Ottawa and Bayview Yards, we are focused on doing better and committed to leading by example because it’s what’s best for us, our culture and our community. 

We may use an AI-enabled assistant to take notes during our recruitment process to help our team stay present and engaged during interviews. The tool does not screen, assess, or select applicants, and all hiring decisions are made by people. We welcome inquiries about AI use and/or requests for accommodations at any stage of the hiring process. Personal information (including recordings, transcripts, and summaries) is safeguarded in line with our privacy policy and applicable Ontario privacy legislation