Village Kids Program Associate

PRIMARY OBJECTIVES

The Village Kids Program and Communications Associate oversees the public-facing aspects of Village Kids. This includes managing and supporting the host team, as well as ensuring that the overall experience in classrooms and large groups is a positive space for kids, youth, and families on Sundays, in addition to overseeing the logistics and promotion of events and programs during the week and helping the team to maintain alignment with the Village Church brand across all platforms and spaces. The Village Kids Team Associate collaborates closely with the Village Kids Site Leader to execute the mission, vision, and strategy of Village Kids.

DEMONSTRATED COMPETENCIES

• Thoroughness: Ensures that one’s own work is complete and accurate. Follows up to ensure that agreements and commitments have been fulfilled. Able to plan ahead and be on top of timelines. Delivers an experience to the Village Kids volunteers, kids and families that is consistent with the Village standard of excellence.  

• Communication: Able to use multiple channels or means to communicate information. Effectively communicates verbally as well as in writing to individuals and groups. Proactively anticipates what needs to be communicated.

• Team Collaboration: Able to work well with a variety of team members and positions to achieve strategic goals on multiple projects.

• Flexible Thinking: Able to thrive in a fast-paced environment and effectively adapt to a variety of situations.
  

RESPONSIBILITIES

• Oversees Family Connections follow-up and general team communication (attendance, birthdays, broad email communication, new family connections, monthly newsletters, site-wide announcements, etc.) in collaboration with the Site Leader.
• Provide ongoing training and discipleship opportunities to the Village Kids Team.
• Administers the Village Family Facebook Group, ensuring timely and relevant information is posted. 
• Coordinates administrative tasks related to all events, mid-week programs, and Sunday mornings at the direction of the Site Leader (including venue rentals, form creation and management, calendaring, parent communication, data collection and preparation).
• Plans and executes events for the Hangout Does, creating a strong community of kids, parents, and volunteers.
• Adds to and supports the data on Village Connect (new volunteer process queue, volunteer retention, training, record keeping, teams, groups and families), helping ensure the information is correct and up-to-date. 
• Ensures proper oversight of the system (collecting information, etc.) for welcoming kids with exceptionalities into Village Kids who have additional needs or may require pairing with a Buddy.
• Ensures Sundays are executed with excellence (with particular attention to the check-in and host experience, classroom and large space aesthetics).
• Ensures the physical space and experience are consistent with the Village brand expectations by managing the Large Group spaces on Sundays, including the ongoing management of Village Kids classroom items, road cases, etc.
• Participates in planning and executing family, site, and HUB events. 

• Participates in the budgeting process (collaboration with Site Leader).

• Ensures all responsibilities are completed in a purposeful, strategic, and focused manner that points people to Jesus.
• Acts as a servant by inviting, discipling, training and equipping others to serve.  
• Ensures all responsibilities are produced, promoted, and led with a high level of innovation and excellence, honouring God at the highest level.  
• Acts with a sense of ambitious urgency, ensuring all work is completed wisely and impactfully. Time is a gift from God.
• Maintains an openness to being a learner by committing to continuous spiritual, professional, and self-development. 
• Contributes to a positive team culture by participating joyfully and collaborating effectively with peers.
• Commits to thanking at least one volunteer on a weekly basis.
• Demonstrates behaviour consistent with the Standard of Conduct as outlined in the Village Staff Handbook.

KEY RESULTS

Gospel

• Volunteers serve joyfully and authentically out of the Good News that we are redeemed and have a purpose in Jesus. Everything we do points back to this.
• Volunteers and kids continue to grow and become Christ-like disciples and disciple-makers.

Community

• There is unity within the Village Kids volunteer community, characterized by strong relationships and partnerships with key leaders.
• Volunteer teams are healthy in number and commitment; they are equipped, engaged, and appreciated.
• There are strong communication pathways within the Village Kids Team and with families who attend the church. Clear opportunities are given for volunteers and families to connect to the life of the church and the surrounding community.

Culture

• Teams are representing the truths of Christianity to the world in insightful, creative, and gracious ways, going into the surrounding culture to bring Jesus to everyone.
• Innovation and creativity are utilized to connect with and communicate to families and the surrounding community.
• Kids and families with all faith stories are able to be seen, known, and loved. 

QUALIFICATIONS

• Philosophically aligned with Village Church Mission, Focus, and strategy.
• Fulfills character qualifications as highlighted in 1 Timothy and Titus. 
• Fulfill the duties required of Village Church members as outlined in the ‘This is Village Church’ course.
• Pursues a deeper relationship with Christ and greater spiritual growth through prayer, the gospel, and community. Is a disciple.
• Proven ability to coach and connect with leaders.
• Highly organized; systems and process oriented.
• Previous experience working with elementary-aged children is an asset.
• Must possess strong productivity skills, be comfortable with technology and be able to adapt to new resources.
• Strong communication skills in order to transfer the vision and values of Village Kids.
• Servant-hearted with a willingness to come alongside a team in order to execute with excellence.
  

WORK WEEK

40 hours 

• Sunday, plus 4 weekdays
• Some evenings
• Contract Position for maternity leave coverage until February 2026

Pay of $19.50 per hour

Accruing vacation at a rate of 3 weeks per year