Word/Data Processing Clerk II

Consider joining Facility Maintenance Services as a Word/Data Processing Clerk II as part of the Business Support Team! Reporting to the Business Support Supervisor, we are looking for one independent and self-motivated individual with excellent customer service, problem-solving and data entry skills to support FMS within Fleet and Facility Services.

Accuracy and an aptitude for numerical detail are key to success in this position as you will be responsible for accurately entering data information from various sources into key systems for the section.

What will you do?

• Review and process invoices for goods receiving and payment
• Create purchase orders in ARIBA
• Timely Processing of Invoices
• General Front Office Support
• Office Supply Management for Westwood/Century Place, second floor and South Shop
• Mail Sorting and Distribution
• Boardroom Management
• Updating FMS Communication Boards
• Updating FMS Contact & Building Lists
• Updating inspection reports in SDMS
• Updating Take Home Permits and Monthly KM Reports
• Managing FMS Vehicle Master List
• Key Pick-Up/Drop-Off Coordination
• Review various Google Sheets
• Handle various inquiries from area stakeholders
• Perform other related duties as needed

• Completion of Grade 12 including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/college
• A minimum of two (2) years of diversified experience in general office practices and procedures, including experience with financial, logistics, and/or payroll functions and assisting in the instruction of staff

Skills required for success:

• Proficiency in the use of SAP (Plant Maintenance) or a comparable financial system is required
• Proficiency in Ariba, ECC, and SAP-CAT2
• Data entry skills at a minimum of 40+ WPM
• High degree of accuracy for entering, updating, and correcting various databases
• Demonstrated ability to self-manage workload and work independently
• Strong interpersonal skills with proven ability to work successfully in a team environment
• Ability to consistently meet deadlines and multitask while dealing with various situations in a professional manner
• Experience using Google Workspace (Gmail, Calendar, Sheets, Docs, Slides, Forms, etc.)
• Excellent verbal and written communication skills including the ability to communicate with all levels of personnel
• Alignment to our Cultural Commitments and Leadership Competencies (https\://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

• Valid Alberta Class 5 driver's license (or provincial equivalent)
• Applicants may be required to arrange their own transportation for use on City business, and where appropriate will be reimbursed in accordance with City policy
• Applicants may be tested

Work Environment:

• Primary Work Location\: Westwood Central Services Yard, 12304 - 107 Street NW
• Secondary Work Location\: Century Place, 9803 - 102A Ave NW

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https\://bit.ly/COEbenefits.

Up to 1 temporary full-time position for up to 18 months

Hours of Work\: 40 hours per week

Salary Range\: $25.174 - $31.256 (Hourly)

Recruitment Consultant: NC/SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

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