Work Integrated Learning Lead

About Bow Valley College

Bow Valley College is Calgary’s college with local impact and global reach, serving more than 15,000 students. We launch our students by preparing them for in-demand jobs through high-quality, future-oriented education. We advance our graduates into careers in healthcare, technology, business, entertainment arts, social services, and more, contributing to our economy and community. We evolve our students through work-integrated learning, upskilling, and reskilling. Proud to be named one of Canada’s Top 50 research colleges, our applied research focuses on health and educational technology, and social innovation. Home to the Digital Entertainment Nexus, Calgary’s first esports arena, and the Bears varsity team, Bow Valley College is celebrating 60 years of student success. Learn more about the opportunities we create at bowvalleycollege.ca.

Position Summary

Reporting to the Manager, WIL Services, the WIL Lead plays a key role in supporting Work Integrated Learning (WIL) across Bow Valley College. This position supports programs with mandatory WIL requirements by providing operational leadership, industry partnership development, placement coordination, compliance oversight, and continuous improvement of WIL services.

The WIL Lead works closely with internal stakeholders, students, faculty, and industry partners to ensure high-quality, compliant, and meaningful WIL experiences. The role requires strong relationship-building skills, operational expertise, and the ability to manage multiple priorities in a fast-paced, student-centered environment. This recruitment will fill two WIL Lead roles, each aligned to a distinct portfolio: Health programs, and Community Studies, Business, and Technology.

Position Responsibilities & Accountabilities

WIL Service Maintenance, Development & Team Support

• Provides day-to-day guidance and operational support to the WIL Services team.


• Assigns, monitors, and coordinates work to ensure efficiency, consistency, and alignment with departmental goals.


• Provides clear instruction on WIL processes, guidelines, policies, and software platforms.


• Supports team optimization, continuous improvement, and initiative development.


• Acts as the WIL software “super user,” maximizing platform functionality and liaising with external vendors.


• Resolves escalated or complex issues using sound judgment and professionalism.

Compliance, Evaluation & Reporting

• Interprets and communicates federal and provincial regulations, as well as professional guidelines related to WIL.


• Ensures WIL activities meet institutional, regulatory, and funding requirements.


• Conducts compliance audits and completes Comprehensive Program Reviews for WIL.


• Prepares and submits reports for internal stakeholders, funders, and external partners.


• Evaluates WIL outcomes to ensure alignment with institutional and departmental objectives.

Industry Partnerships & Securing WIL Opportunities

• Cultivates, secures, and sustains WIL opportunities across multiple programs.


• Builds and maintains strong industry partnerships to support ongoing WIL participation.


• Executes outreach and marketing strategies to promote WIL opportunities.


• Collaborates with faculty to align WIL opportunities with curriculum and workforce needs.


• Vets organizations and placements to ensure alignment with acceptance criteria and institutional standards.


• Coordinates employer engagement activities, presentations, showcases, and recognition initiatives.


• Identifies funding opportunities for paid WIL placements and supports funding applications.

Labor Market Analysis & Strategic Support

• Maintains awareness of labor market trends and emerging workforce needs.


• Supports business case development for new programs, program growth, and WIL initiatives.


• Participates in professional associations, advisory committees, and knowledge-sharing forums.

WIL Placement Coordination & Matching

• Coordinates end-to-end WIL placement processes using centralized systems.


• Creates WIL courses, job postings, and manages student and employer workflows.


• Coordinates student ranking, matching, interviews, and final placement decisions.


• Manages host agreements and ensures all required documentation is in place.


• Oversees accommodation requests and supports issue resolution for students and hosts.


• Manages shared WIL phone and email inboxes, escalating issues as required.

Student WIL Preparation & Engagement

• Supports student onboarding and use of WIL software platforms.


• Delivers WIL readiness activities, including resume coaching, mock interviews, and placement preparation.


• Provides program-specific WIL guidance to students.


• Participates in WIL events such as employer presentations, mock interviews, and roundtables.

Data, Reporting & Governance

• Maintains accurate records of student, employer, and placement data.


• Manages host agreement databases and tracks expiries.


• Ensures compliance for out-of-province placements, work permits, and other regulatory requirements.


• Analyzes WIL data to identify trends, risks, and opportunities for improvement.


• Compiles feedback, key learnings, and recommendations to enhance WIL services and stakeholder experience.


• Performs other related duties as assigned.

Minimum Qualifications

• Bachelor’s degree in a related field.


• Minimum of three (3) years of related experience.


• Relevant experience in business development, student placement, human resources, career development, or a related field.


• An equivalent combination of education and experience may be considered.

Preferred Qualifications

• Experience building employer partnerships and securing WIL placements in a post-secondary environment.


• Career development experience or certification.


• Experience with electronic career or WIL management systems (e.g., Orbis, HSPnet).

• Knowledge of labor market trends and employer engagement best practices.


• Strong organizational skills with the ability to manage multiple competing priorities.


• Proven ability to work independently and collaboratively in team environments.


• Excellent communication, presentation, and facilitation skills.


• Proficiency in Microsoft Office (Excel, PowerPoint) and familiarity with LinkedIn and social media platforms.

This opening is a continuous AUPE position. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check. 

Closing Date: February 8, 2026 

Diversity and Inclusion Commitment

Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity.