YDI Contracts Officer/Youth Administrative Support

POSITION DESCRIPTION

Position Title:                YDI Contracts Officer/Youth Administrative Support
Salary:                           $35,000.00 - $40,000.00 annually
Term:                             18 month contract position covering a maternity leave.
Location:                        NCNS Head Office - 129 Truro Heights Road, Truro, NS
Position Reports to:       Social Youth & YDI Coordinator

Position Overview

Under the direction of and reporting to the Social Youth & YDI Coordinator, the YDI Contracts
Officer/Youth Administrative Support is responsible for clerical, financial, and administrative
services to the Youth Development Initiative.

Essential Functions and Duties

• Coordinate meeting facilities, catering services, and accommodations for Indigenous Youth
Community Grants Committee participants, when required.
         o Indigenous Youth Community Grants Committee meetings should occur once a month.
         o Communicate meeting agendas and travel itineraries to participants.
         o Process travel claims and other payables for participants.

• Process travel claims for workshops/meetings and ensure details are submitted to finance.


•  Draft grant agreements and reports for the Indigenous Youth Community Grants program.


•  Ensure that Indigenous Youth Community Grants funds are distributed to trustees, as per
  policy.


•  General support and administrative services for the Youth Development Initiative program.


• Coordinate and take lead of planning Youth Camps.


•  Assist with collecting data required to complete quarterly and annual reports for the
  Department of Community Services.


• Work to receive appropriate management level approvals for payments and agreements.


•  Preparation of purchase orders and visa reconciliation.


•  Facilitate payment of invoices by reminding and contacting clients, contractors, vendors,
  etc., with outstanding accounts.


•  Assist the Youth Development Initiative with quarterly and year end reporting (as required).


• Assist the Social Youth & YDI Coordinator with preparing and providing budget updates at
  management meetings for review and verification.


• Keep up to date files and confidentiality agreements.


• Continually seek education and training to remain culturally responsible and sensitive to the
  needs of client(s).


• Develop and implement self-care plan and fiscal work plan.


• Any other related duties as required to enhance the Youth Development Initiative's
  operational and/or program needs, as requested by the Social Youth & YDI Coordinator.