Assistant Regional Controller

Queenston Auto Group is centered around fostering a dynamic and collaborative work environment where teamwork, passion, innovation, results, and action are not just our core values but the driving force behind our over 55 years of success. What our employees do truly counts, and we empower them to contribute their unique skills and perspectives to make a meaningful impact. We provide a supportive and inclusive workplace where every team member is empowered to make a difference.

Are you a highly motivated, dedicated, and driven individual? If you answered yes to all three, then you are the right person to join our team as an Assistant Regional Controller.

POSITION SUMMARY

This position of Regional Assistant Controller reports to the Regional Controller and is located within the regional dealership under their responsibility. This position requires the ability to meet deadlines, communicate concisely with the dealership leadership team and have high degree of accuracy. The Assistant Controller will be privy to highly confidential information and will be accountable for a high level of discretion and maintaining privacy and confidentiality.

POSITION DUTIES AND RESPONSIBILITIES

• Manage the day-to-day accounting operations of the store to ensure that all transactions are recorded in compliance with dealership accounting processes and policies.
• Ensures that all manufacturer accounts, including warranty claims, rebates, interest protection and co-op advertising are current and accurate.
• Reviews the scheduled accounts on a frequent basis. Notes any unusual entries and investigates.
• Assists with annual audit (or review) and physical inventory.
• Continually strives to improve data integrity and information reporting throughout the dealership.
• Manage the day-to-day accounting operations of the store to ensure that all transactions are recorded in compliance with dealership accounting processes and policies.
• Manage vehicle contracts once initiated by sales consultant and ensure timely filing of them.
• Ensure warranty and other F&I contracts are completed and filed.
• Ensure that funding documents are fully completed and signed by customers, then sent to the relevant funding company for processing.
• Ensure that Retail Delivery Registration (RDR) takes place for each vehicle sold. This is registering the vehicle to the manufacturer.
• Ensure that all documents are fully completed and included in customer file.
• Stocking cars in DMS and other systems once they have arrived on site. (Inventory Team will do the purchasing and the flooring of these vehicles).
• Ensure that licensing for sold vehicles takes place in a timely manner by the administrative staff.
• Make applications for incentives to manufacturers wherever possible. (The Accounting Administrator will follow up on these incentives once application is complete.)
• Once deals are complete, the paperwork needs to be scanned to the Deals Team at Head Office. This must happen within 48 hours of the car being delivered.
• Confirm that deposit has been received for sold vehicles.
• Maintains complete knowledge of and complies with company and departmental policies, procedures, and standards.
• Maintains a positive working relationship with team members and management in a team environment.
• Responsible for overseeing the Licensing, Lease buy-outs and Dealer Traders documentation.
• Manage and safeguard the stores assets and ensure that internal controls are in place.
• Manage administrative accounting staff within the dealership where needed.
• Other duties as assigned by the Regional Controller or VP of Finance

QUALIFICATIONS:

• Accounting Diploma/Degree
• 3 to 5 years experience in an organization with multiple dealerships
• Excellent written and communication skills
• Strong Analytical skills
• Previous automotive accounting experience with CDK software
• Must be detail oriented, accurate, well-organized, self-motivated, and able to work independently as well as part of a team.
• Willingness to work in Hamilton within an automotive dealership

Salary based on skills and experience $58,000 - $65,000 annually

We offer competitive compensation packages, comprehensive benefits, and ongoing learning opportunities to ensure our employees thrive personally and professionally. Join us in shaping the future, where your passion, innovation, and actions truly matter.

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In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities, a request for accommodation will be accepted throughout the hiring process.

We are an equal opportunity employer that welcomes all applicants including persons with disabilities, visible minorities, women, and aboriginals. We thank you for your interest, however, only those applicants selected for an interview will be contacted.