Executive Assistant

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• RSP Options (after 12 months or 2000 cumulative hours of service)
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Specifications:

• Work Location: Ops/Corporate Building - Lot K, Glacier Drive
• Number of scheduled days: 5
• Typical Hours: 8-5

Job Summary:

The Executive Assistant to the VP of Mountain Operations will assist in all aspects of Mountain Operations administration at Whistler Blackcomb. This position is tasked with performing at a high level, capable of prioritizing and strategizing all facets of the job with the core competencies and values of the Company. The job requires strong leadership qualities, the ability to problem-solve and think creatively. The Executive Assistant to the VP of Mountain Operations will have developed knowledge and skills through formal training and considerable work experience.

Job Responsibilities:

• Provide strategic support to the Vice President of Mountain Operations through close partnership with the Mountain Ops Leadership Team.
• Communicate and liaise within Vail Resorts Director, Senior Managers, Managers, and their assistants and other members of the team.
• Act as a liaison between the managers, suppliers and partners.
• To ensure all verbal and written internal, external, incoming and outgoing correspondence are processed in an accurate, effective and timely manner.
• Provide administrative support, including but not limited to; maintaining the VP's schedule, assisting in reconciling monthly credit card statements, project planning /support, preparing monthly variance reports, reconciling and resolving A/P issues or accruals.
• Understand financial reporting and basic accounting systems, including Budgeting, Capital Planning, payroll, expenses, A/P and A/R processes
• Schedule, prepare packages for, attend and document meetings for reference to the different leadership teams (including Manager Meetings, Strategic Planning Meetings, Capital Meetings, Special Projects, etc).
• Scheduling of calendars, meetings, events and travel arrangements.
• Provide support to all Managers and Supervisors during peak times or when required.
• Provide support to other divisional Executive and Administrative Assistants and other members when required.
• Deliver an "Experience of a Lifetime" to our guests and employees. Promotes a guest service and Safety culture within the department.
• Has a good understanding of Whistler Blackcomb, Mountain Operations Division and Vail procedures
• Provide administrative support for All Mountain Operations Leadership Team
• Assists with employee communication and Human Relations functions
• Identify challenges and solve a multitude of issues with accuracy and haste
• Works closely with other on-mountain departments, managers, and third party agencies.
• Demonstrates Vail Resorts Competencies: Re-Imagine, Out Front, Drive, Develop, Connect,
• Exhibits Vail Resorts Values: Serve Others, Do Right, Drive Value, Do Good, Be Safe, Have Fun. Be Inclusive.
• Holds self-accountable to these company core values. Actively participates in maintaining a culture of equality and collaboration within the department.

Job Qualifications:

• Min 3 years' experience working in administrative leadership roles.
• Demonstrate our core values: Serve Others, Do Right, Drive Value, Do Good, Be Safe, Have
• Proficient with computer software packages including Excel, Word, PowerPoint and Outlook.
• Previous exposure to PeopleSoft, Coupa, SharePoint, and OnBase an asset as well as administrative experience.
• Proven ability to build and sustain strong working relationships.
• Proven ability to maintain a high level of confidentiality.
• Excellent verbal and written communication skills.
• The ability to thrive in a fast-paced, multi-tasking environment and adapt to changing priorities with ease; remain flexible and approachable.
• Organizational, analytical and problem-solving skills as well as adaptability and the ability to work under pressure.
• Ability to deal effectively with a wide variety of stakeholders and in a variety of situations.
• Proven ability to work independently and within a team environment.
• Be detail oriented and highly organized.
• Ability to establish priorities and manage the resulting workload.
• Demonstrated ability to represent the division and the company in a professional manner
• Proof of satisfactory criminal record check
• Ski Resort Administration and leadership experience
• Unrestricted BC Driver's License and Drivers Abstract mandatory.
• Proof of clear criminal record check

Expected Pay Range :

• $60,000- $68,000

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 501840
Reference Date: 06/12/2024
Job Code Function: Executive Support