Facilities Coordinator

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties

Reporting to the Manager, Facilities, the main function of this position is to plan, administer, monitor and audit operations, maintenance and tenant improvements relevant to campus operations and consistent with campus policies and those of Ministry of SaskBuilds & Procurement ( SBP ). This position involves significant advisory and project management experience and skills related to renovations, projects, dealing with contractors, SBP , maintenance staff, movers and SaskTel. This position is the main point of contact for all facilities related issues. Duties include the following: 1. Assist the Manager, Facilities in the identification and detailing the scope of work regarding maintenance and operations originating from staff and students.
2. Assist the Manager, Facilities to ensure projects meet program requirements in a timely fashion.
3. Compile data, analyze and prepare reports prior to proceeding with projects that are program related and funded by Saskatchewan Polytechnic.
4. Negotiate with SBP concerning maintenance projects and prioritizing work schedules.
5. Provide visual material (drawings, stats, special requirements) to assist senior management in identifying capital work projects.
6. Liaison with program areas, Deans and SBP in discussions of tenant improvement projects.
7. Assist in the development of new policies and procedures relating to facilities or other support services.
8. Identify and arrange for transfer surplus equipment from Campuses to other parts of Saskatchewan Polytechnic or Sales and Salvage.
9. Coordinate disposal of all hazardous waste materials ( WHMIS ) with Saskatchewan Environment and individual companies.
10. Coordinate all aspects of recycling paper and other waste materials.
11. Ensure building security via maintenance of accurate key inventory.
12. Evaluate program needs prior to ordering classroom, lab and office furniture.
13. Maintain emergency evacuation procedures and signage.
14. Such other tasks related to the physical facilities which may be required/requested by the Manager, Facilities and AVP , Facilities Management.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

1. Completed Grade 12 and a diploma in a related field (such as BST , Civil, Architecture or CADD ) OR an equivalent combination of education, and experience.
2. Minimum 3 years facility management/project management experience
3. Demonstrated knowledge of WHMIS legislation.
4. Comprehensive understanding of occupational health and safety regulations, fire codes and national building code.
5. Effective analytical and organizational skills.
6. Demonstrated policy and procedure development.
7. Demonstrated ability to manage multiple project which include operational and capital budgets and capital purchasing.
8. Excellent communication and interpersonal skills.
9. Sound decision-making ability with rigorous attention to details.
10. Intermediate computer skills with MS Office Suite and MS Project.
11. Valid driver’s license.
12. Demonstrates valuing diversity.

Desired QSA

Required Competencies