Project Officer

Schedule 35 hrs/week Hybrid
Education Level Bachelors degree in a relevant field of study
Career Level 3 years of relevant experience Job Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

JD #

JD00273

Pay Grade

8

Title:

Project Officer

Unit/Project Description:
For Department use only.

The Communities of Practice (CoP) initiative, led by the Department of Medicine at McMaster University, comprises eight groups of multidisciplinary physician and non-physician leaders. These groups are dedicated to tackling projects with the goal of making a global impact in the field of medicine.

Under the direction of physician and non-physician leaders, the Project Officer plays a pivotal role in ensuring the coordination of workplan and deliverables. The position is responsible for overseeing administrative and project needs, including event management, communications and web-based tasks, as well as supporting recruitment of new members to each of the groups, project management of work plans, development of presentation and briefing notes.

The nature of the internal projects and initiatives are not research based.

Job Summary:

Responsible for assisting with tasks related to identifying, planning and managing international projects and initiatives. Analyzes project and initiative requirements and works with others to determine the requirements, logistics, budgets, and fund allocations.

Purpose and Key Functions:

• Design projects, studies, and questionnaires.
• Analyze project requirements and work with various leaders to determine project logistics.
• Develop and conduct surveys to gather and extract information from external agencies.
• Develop and monitor project budgets and determine allocation of funds.
• Utilize statistical software to process numerical and quantitative information.
• Draft research proposals and grants for review.
• Submit finalized research proposals and grants.
• Write articles for newsletters and promotional materials.
• Write a variety of documentation including, but not limited to, reports, forms, emails, and general correspondence.
• Update and maintain the department website ensuring the accuracy of online content.
• Create graphic designs when preparing presentations.
• Deliver presentations at meetings and seminars.
• Provide advice and guidance to students and part-time staff regarding project specifications and protocols.
• Provide support to senior staff when negotiating with national and international organizations in the development of projects.
• Plan and coordinate a variety of events and activities.
• Arrange, attend, and facilitate meetings with faculty, staff, and students.
• Adhere to social and cultural protocols when meeting with international visitors.
• Exchange technical and scientific information amongst colleagues.
• Respond to and direct general inquiries via telephone, email, and in person.
• Complete literature searches relevant to current research projects.
• Collate and distribute mailings.
• Remain current with the activities of the project team to ensure project deadlines are met.

Supervision:

• Provide directions to others in how to carry out work tasks.
• Ensure adherence to quality standards and procedures for short-term staff.

Requirements:

• Bachelor’s degree in a relevant field of study
• 3 years of relevant experience

Assets:
For Department use only.

• Ability to prioritize tasks and manage multiple initiatives concurrently.
• Demonstrate strong analytical, conceptual, and problem-solving skills.
• Ability to perform and communicate in a highly professional and effective manner, in a rapidly changing environment.
• Advanced knowledge of Microsoft suite of products (specifically Teams, Word, Power Point and Outlook, and intermediate knowledge of Excel).
• Exercise a high degree of diplomacy and good judgment.
• Communicate openly, honestly, and clearly.
• Excellent written communication skills.
• Enthusiasm about the position; displaying drive and energy.
• Highly self-motivated, demonstrating initiative consistently.
• Excellent time management and organizational skill set.
• Highly detail-oriented with the ability to multi-task and manage time effectively.
• Build and manages networks and relationships with internal and external customers

Additional Information:

Previous experience in a healthcare environment would be an asset. This is a Hybrid position. There will be an occasional need to meetings and events outside of core work schedule.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at -HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.