Purchasing Coordinator

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties

• Supervise, train, provide evaluation of staff, assist in hiring and recommend any disciplinary actions. 
• Provide input into decision on staffing levels. 
• Plan prioritize, assign and monitor staff duties. 
• Encourage staff training, professional development or upgrade skills. 
• When necessary initiate difficult or uncomfortable conversations. 
• Holds staff accountable for outcomes 
• Co-ordinate and schedule staff vacations, earned days off to ensure adequate coverage to provide required services. 
• Ensure logistical related RFXs have a clearly defined statement of work to meet the needs of Saskatchewan Polytechnic. 
• Actively participate in the process and specifically the evaluation process to ensure the best outcome/contract for Saskatchewan Polytechnic. 
• Develop and maintain a test plan for the Procurement modules of 
• Banner 
• Provide a leadership role in systems development and testing. Ensure all testing is documented 
• Liaise and test with other Financial Services groups (Accounts Payables) on issues that impact across other modules 
• Responsible to remain abreast of all banner changes that impact procurement. 
• Research and identify problems/issues arising from new releases and develop and initiate solutions. Document all such problems and solutions. 
• Periodically review the Banner system to determine viability of implementing previously unused functions and develop strategies for dealing with related issues/problems. 
• Design training programs and develop training materials to train all procurement system users. Provide training in new processes and procedures along with ongoing support and trouble shooting. 
• Maintain a consistent process to provide the handling of all incoming, outgoing and internal campus mail at each campus. 
• An ability to clearly and concisely communicate Sask Polytech needs in contracts. 
• Comprehension and knowledge of external contracts and how to access information pertaining to. 
• Manage the development of the respective campuses operating and capital budget 
• Manage the quarterly reviews of the actual results compared to budget and provide variance explanation to manager of department 
• In collaboration with the other procurement team members develop strategy for strategic sourcing, cost savings and asset management. 
• Identify short and long term needs for department and participate in finding solutions. 
• Prioritize, analyze and process those web requisitions that are capital sole/single sourced outside the purchasing specialists’ authorization level. 
• Provide support and interpretations to policies and procedures legislation trade agreements. 
• Oversee monthly corporate card process 
• Oversee corporate card applications 
• Responsible for reviewing and authorizing all purchases greater than $25,000 including capita; 
• This position is responsible for ensuring the goods and services have been: Procured as per policy and trade agreement, Documentation is attached to request, 
• Work with/alongside internal stakeholders to determine appropriate 
• Specification 
• Ensure MCS ASSA’s are approved as per the MAG . – Major projects normally last several months and occasionally overlap a fiscal year and then require interim progress payments budget adjustments and final reconciliations prior to authorizing close out of the project. 
• Work with Budget, Facilities and Accounts Payable on a quarterly basis to ensure projects have been recorded accurately (change orders entered) 
• Ensure department has/maintains a client focus. 
• Twice a year be accessible to provide information to the external auditor 
• This position provides leadership on testing and implementation of new financial upgrades, this includes developing a test plan. Ie FAST Web Requisitioning

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

1. Post-secondary diploma in business administration or finance related with a Supply Chain Management ( SCMP ) designation or an equivalent combination of education and experience. 
2. 5 years recent and relevant experience in purchasing
3. 3 years direct supervisory experience. 
4. Ability to work within an enterprise resource planning ( ERP ) system. 
5. Knowledge of financial (ie: budgeting, analysis), procurement (purchasing, inventory control and logistics) and administrative processes. 
6. Effective interpersonal and communication skills (both written and verbal). 
7. Demonstrated ability to problem solve under deadline pressures and competing priorities. 
8. Demonstrated ability to work independently in a team environment with minimal supervision. 
9. Demonstrated proficiency with software applications (i.e. Microsoft programs Excel, Word, PowerPoint). 
10. Demonstrates valuing diversity.

Desired QSA

Required Competencies