Accounting Supervisor

Job Information
Job Title: Accounting Supervisor
Job Requisition ID: 58966
Ministry: Justice
Location: Calgary
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: June 6, 2024
Classification: Administrative Support 5
Salary: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138 per year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

The Court and Justice Services (CJS) Division provides a wide range of resolution and court services for people involved in legal disputes. In collaboration with the courts of Alberta, Court and Justice Services provides various programs and services including educating and helping Albertans finding solutions for legal issues, navigating the court system, offering programs at no cost or a nominal charge, and administrative support to all courts in Alberta. To learn more about Court and Justice Services please follow the link at

For more information please visit:

Role Responsibilities

As Accounting Supervisor of the Financial/File Control Unit, you will oversee the accurate processing and disbursement of all monies received in payment of fines, bail, restitution, search fees, in accordance with established procedures and policies for the Provincial Court Criminal Division.

You are responsible for daily reconciliation of monies processed through the cashier areas for the Criminal Registry Office, Calgary Hearing Office, and Calgary Regional Court operations; review of financial reports for accuracy; and disbursement of monies for restitution, bail refunds and overpayment of fines. In this position, you will ensure all financial activities are adhered to in relation to overpayment of funds and cheque production.

Your duties and responsibilities include but not limited to are:

• Provides training, guidance and coaching to ensure all administrative functions are understood and properly completed, this would include producing refund cheques, data entry functions, filing documents and typing of refund cheques. Ensuring a high level of accuracy is met in processing all payments received, filing of future files and waiver of files in and out of province.
• Position provides ongoing training and is the resource person to this Unit and all other sections with respect to accounting.
• Participates in recruitment and selection of new staff, course planning, performance planning/setting of goals and preparing progress reviews. Address and resolves employee relations and performance issues as they relate to staff.
• As the Expenditure Officer, ensures overpayments are checked, letters and cheques are produced and reviewed for accuracy and endorse.
• Ensure all financial reports are audited on a daily, weekly or monthly basis as per the policy manuals.
• Reviews and signs all cheques that relate to Restitution, Bail and Overpayment of Fines.
• Prepares daily cash report and reconciliation roll up report, ensures the cash transactions received for the day are balanced.
• Accurately enters endorsement information into the JOIN computer system in order to produce court ordered documentation and performs data entry functions in the absence of staff.
• Updating the computer management system by inputting all financial transactions, recording and reconciliation of all financial transactions as it pertains to fines and bails.
• Assists in the preparation of refunds for restitution, bail, fine overpayment, and unidentified payments.
  

Please click on this link to view the job description for this position.

Qualifications

Required:

• High School and three years of related experience in accounting.

Preference and Assets:

• Related education and/or experience in accounting would be considered an asset.
• working knowledge of the Microsoft Office Suite (Word, Excel, and Outlook) as well as strong data entry skills (accuracy and speed).
• Experience in relation to JOIN /1GX computer systems including all data entry functions, data update, retrieval, inquiry functions and complex problem solving in relation to interface complexities.
• on-the-job experience in application of specialized skills as they relate to the financial aspect of this position.

Equivalency: - Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

Notes

• This is one full-time permanent position located in Calgary.
• Hours of work would be 36.25 per week.
• Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service -
• Public Service Pension Plan (PSPP) -
• Alberta Public Service Benefit Information -
• Professional learning and development -
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.

APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

The successful Candidate will demonstrate the following APS Competencies:

• CREATIVE PROBLEM SOLVING–Creative problem-solving abilities will allow you to identify and create innovative solutions to address needs and challenges for Alberta, such as filling information gaps, publishing, etc.
  
• AGILITY – You readily adapt to changing communication and information needs and priorities in the Section/Branch/Ministry.
  
• DRIVE FOR RESULTS – You will provide maintenance and delivery of Section and Branch information products and ensure that work aligns with ministry objectives and clients’ needs.
  
• BUILD COLLABORATIVE ENVIRONMENTS – Working closely with others, you will act as a trusted resource to build and maintain relationships and ensure the delivery of timely and quality information and analysis.

• DEVELOP SELF AND OTHERS –You are committed to lifelong learning and desire to invest in the long-term capability of yourself and others.
  

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Sonya Bartley-Wynter at [email protected] .