Healthcare Administrative Assistant Internship

Job Title: Healthcare Administrative Assistant Intern

Location: Burlington, ON

Position Type: Unpaid Internship

About Us:

HealthOPM stands for Our People Matter and was founded to address the workforce gaps in the healthcare sector. We work with clients in all healthcare sectors including long term care, retirement communities, hospitals, health centers and community clinics anywhere in southern Ontario that care is needed. HealthOPM is dedicated to providing top-tier staffing solutions in the healthcare industry. We are committed to supporting healthcare facilities with highly qualified professionals while ensuring seamless administrative processes. 

We are seeking a detail-oriented and tech-savvy Administrative Assistant Intern to join our team at our Burlington location.

Job Summary:

The Administrative Assistant Intern will gain valuable hands-on experience in supporting daily office operations, managing administrative tasks, and assisting in the digitization of medical records and confidential client and staff information. The ideal candidate will be a proactive learner with excellent organizational skills and a keen interest in the healthcare industry.

Key Responsibilities:

- Perform general administrative tasks such as answering phones, managing emails, scheduling appointments, and maintaining office supplies.

- Handle incoming and outgoing correspondence, ensuring timely and accurate communication.

- Assist in the onboarding process of new staff, including credential verification and documentation.

- Maintain and organize physical and digital files, ensuring compliance with confidentiality and HIPAA regulations.

- Assist in the digitization process of medical records and other confidential documents, ensuring accurate data entry and secure storage.

- Support the management of the electronic health records (EHR) system, including scanning, indexing, and retrieving records as needed.

- Coordinate with healthcare facilities to collect and update staff credentials and other required documentation.

- Provide administrative support to the management team, including preparing reports, presentations, and meeting minutes.

- Assist in organizing company events, training sessions, and other activities.

- Perform other related duties as assigned to ensure smooth and efficient office operations.

Qualifications:

- Currently enrolled in or recently graduated from a relevant degree program (e.g., Healthcare Administration, Business Administration, Information Management, etc.).

- Strong organizational and time management skills with a keen attention to detail.

- Excellent verbal and written communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Ability to handle sensitive information with discretion and maintain confidentiality.

- Ability to work independently and as part of a team in a fast-paced environment.

- Strong problem-solving skills and the ability to prioritize tasks effectively.

Benefits:

- Gain hands-on experience in a professional healthcare staffing environment.

- Opportunities for professional development and mentorship.

- Build your resume and gain references for future job opportunities.

- Friendly and supportive work environment.

Equal Opportunity Employer:

HealthOPM is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.