Administrative Assistant, People & Culture

Do you want to make a difference in the lives of Canadians living with vision loss?

Vision Loss Rehabilitation Canada (VLRC) is a national health services organization dedicated to empowering people who are blind or partially sighted to live safely and independently.

Our certified specialists provide client-centered rehabilitation, mobility training, and daily living skills programs that help clients build confidence and thrive. We work collaboratively with ophthalmologists, optometrists, and other health care professionals, offering essential care on a referral basis in homes, workplaces, and communities across the country. We value our employees as our greatest asset — and we’re committed to supporting their well-being, professional growth, and work-life balance. Learn more about VLRC at visionlossrehab.ca or call 1-844-887-8572.

Position Title: Administrative Assistant, People & Culture – Canada Summer Jobs

Location: Ottawa, ON

Term: Full-time, Contract – 8 weeks (Existing vacancy)

Reports To: Manager, Employee Relations

Salary: $17.60/hour

Posting Date: April 17, 2026

Closing Date: April 30, 2026

I. Scope and Summary of Primary Responsibilities

This funded position through the Canada Summer Jobs Program offers the opportunity to gain experience and learn practical skills associated with supporting human resources functions within a national health services organization.

VLRC is seeking a motivated and detail-oriented Administrative Assistant to play a crucial role in supporting the efficient operation of HR-related activities within the organization. You will be responsible for contributing to the delivery of accessible and inclusive employee services by assisting with administrative processes, coordinating communications, and supporting the smooth execution of various HR policies, resources, and initiatives.

To be eligible for the funding associated with this position, you must be:

• Between 15 and 30 years of age (inclusive) at the start of employment
• A Canadian citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Protection Act
• Legally entitled to work according to the relevant provincial/territorial legislation and regulations. International students are not eligible. 

II. Essential Functions

The position entails, but is not limited to the following general responsibilities:

• Provide comprehensive People & Culture administrative support including, but not limited to filing, drafting correspondence, document preparation.
• Assist with the development, distribution, and communication of HR policies and procedures, ensuring that employees have access to relevant information and resources.
• Support administrative functions to ensure completion of work accurately and within established time frames.
• Update employee files and other related documents to support the team.
• Provide project/special assignment support, gather information and conduct research on a variety of People and Culture topics as required.
• Contribute to workflow improvement or automation projects by creating templates, streamlining processes, and organizing information that enhances efficiency.
• Assist in updating and maintaining the employee self-service portal.
• Other duties as assigned.

III. Qualifications

Education and Certifications

·       Be enrolled in degree or diploma studies in Human Resources or a related field.

Experience and Qualifications

·       Advanced skills in Microsoft Suite.

·       Excellent written and oral communications skills.

·       Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.

·       Excellent administrative, time-management and organizational skills.

·       High level of attention to detail and accuracy, particularly when handling confidential information.

Join us to grow your career and make a difference everyday.

Inclusion, Accessibility & Accommodation

VLRC is committed to creating and maintaining an inclusive, equitable, and accessible workplace. We welcome applications from members of groups that have been historically marginalized, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, including those who are blind, partially sighted, or deafblind, women and 2SLGBTQ+. We strongly encourage applications from applicants with sight loss to apply. Direct lived experience is valued as an asset.  The successful candidate will be required to complete a standard Vulnerable Sector Check.

If you require an accommodation to apply or participate in the selection process, please contact [email protected]. We’ll be happy to work with you to meet your needs.

Not sure if you qualify? Think about applying anyway!
We understand that not everyone brings 100% of the skills and experience for the role. If you bring passion, transferable skills, and a desire to make a difference, we encourage you to apply!VLRC does not use AI tools in its screening, assessment, or selection process.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.