Administrative Assistant - Summer Student

Ignite a meaningful career at Westerner Park — where opportunity, growth, and purpose converge.

Westerner Park is seeking a motivated and organized Administrative Assistant - Summer Student to join our Corporate Services team. This temporary, full-time role provides essential administrative and clerical support to Corporate Services and other departments, ensuring smooth internal operations and excellent customer service.

As a key member of our team, the Administrative Assistant contributes to data management, document preparation, reception coverage, and office coordination, helping Westerner Park deliver an efficient and professional experience for staff, volunteers, and guests.

Position Overview

Reporting to the Business Services Specialist, the Administrative Assistant supports a variety of administrative, clerical, and customer-facing tasks. This role requires flexibility, strong organizational skills, and a proactive approach to assisting both internal teams and external stakeholders.

Key Areas of Responsibility

1. Administrative Support & Data Management

• Provide administrative support to Business Services, including collecting and cleaning data, creating spreadsheets, drafting procedure updates, and organizing documents.
• Review, prepare, and maintain reports, documents, and records.
• Support other departments as needed to ensure smooth operations.

2. Front Reception & Customer Interaction

• Provide back-up support for the front reception desk.
• Courteously receive and screen incoming calls, emails, and visitors, directing inquiries appropriately.
• Review, evaluate, and distribute all incoming and outgoing mail.

3. Meeting & Document Preparation

• Prepare meeting spaces, including setup and organization of materials.
• Assist with the preparation of reports, presentations, and other business documents.

4. RV Resort & Customer Assistance

• Support RV Resort operations by assisting with inquiries, bookings, payments, and related tasks.

5. Adaptability & Team Support

• Adapt to changes and take on additional duties or responsibilities as assigned.
• Collaborate with colleagues to ensure tasks are completed efficiently and accurately.

Key Deliverables

• Accurate and organized administrative records and documentation.
• Smooth reception coverage and effective front-desk support.
• Timely preparation of reports, presentations, and meeting materials.
• Effective assistance to internal teams and RV Resort operations.

What You’ll Bring

• Currently attending a business or administration-related post-secondary program (an asset).
• Previous administrative experience or experience with data collection (an asset).
• Proficiency with Microsoft Office 365.
• Pleasant, positive, and courteous attitude.
• Ability to adapt to changing priorities and work flexible hours, including evenings and weekends as needed.
• Eligibility for the Canada Summer Jobs Program.

Why Join Westerner Park?

At Westerner Park, you’ll be part of a dynamic team driven by purpose and community. We offer:

• Competitive compensation of $18.00/hr.
• Opportunities to gain practical experience in administration, customer service, and event operations.
• A flexible, engaging work environment, including potential evening or weekend shifts.
• A supportive and inclusive workplace culture where teamwork and professional growth are valued.

Explore working at Westerner Park, where your contributions help ensure smooth operations and memorable experiences for staff, volunteers, and the community. Realize your potential and apply now to start your extraordinary story with us.

Affiliation: Member of the Westerner Employees’ Association
Employment Type: Temporary / Full-Time
Reports To: Business Services Specialist
Overtime Eligible: Yes

Thank you for your interest in Westerner Park. We look forward to reviewing your application. 

Westerner Park welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodation is available upon request in relation to the materials or processes to be used.