Assistant Clubs Administrator

Reports to: Clubs Administrator     

Rate: C3    

Contract Term: August 1 start   

Hours per week: 8 - 10 hours per week

Please note: this posting officially closes Sunday, February 22nd at 11:59pm (EDT).

The McMaster Students Union (MSU) is the largest group on campus representing approximately 27,000 undergraduate students at McMaster University. All students enrolled in 18 (or more units) are members of the MSU. The MSU serves students in two main areas; political representation and the enhancement of student life. The MSU operates more than two dozen different services to serve the needs of students. As well, the MSU is the front line of student advocacy. The MSU advocates for student interests at the university, municipal, provincial and federal levels of government. 

Clubs: With more than 300+ clubs on campus, there is sure to be something for everyone! Find out more information about each club by searching the directory. 

The Assistant Clubs Administrator, in conjunction with the Clubs Administrator, is responsible to act as a liaison between the Clubs Department and MSU clubs, answering all inquiries received in person, via phone, or email. The Assistant Clubs Administrator will manage space for clubs, assist in events/communications, as well as assist in risk management/EOHSS. This position will also act as the Chair of the Clubs Advisory Council.  

Knowledge, Skills and Abilities 

• Interpersonal skills required to effectively interact with staff, volunteers, club members and the CAC  

• Must have a thorough understanding of the Clubs Department in order to provide accurate information  

• Knowledge of word processing, spreadsheet, and email programs required to fulfill many of the communications functions   

• Strong written and verbal communication skills are required  

• Ability to remain impartial and keep confidentiality with regards to personnel and clubs’ issues  

Effort & Responsibility 

• Exercising judgement to escalate club issues to the Clubs Administrator when appropriate   

• Organizational skills are required, as event coordination requires the completion of many tasks simultaneously  

• Responsible for promoting a positive and proper image of McMaster Students Union 

Working Conditions 

• Opportunity for personal growth and skills development, due to high level of responsibility and challenges  

• Exposure to a diverse range of people and experiences  

• Must be able to cope with and prioritize the multitude demands of the position  

• Work will take place primarily in a controlled office environment, but also in a variety of event locations around campus  

Training and Experience 

• Experience planning events and mitigating risk (risk management) is an asset  

• Experience with marketing and promotions is an asset  

• Administrative experience with committee work is an asset   

• Knowledge of the MSU Clubs Department and policies   

• Additional training will be provided  

Equipment 

• Personal computer, photocopier, fax machine, etc.  

For a full list of duties and responsibilities, please download the here.