Bookkeeper

Bookkeeper

Students' Association of MacEwan University (SAMU)
https://www.samu.ca/get-involved/work-with-us/

Posted: March 4, 2026

Job Category | Part-time Term, up to 20 hours/week
Contract | May 4, 2026 - April 30, 2027
Salary | $18.00/hour
Location of Work | City Centre Campus (CCC)

Posting closes Wednesday, March 25th, 2026, at 4:00 pm (MST)

ABOUT SAMU 

The Students' Association of MacEwan University (SAMU) is a non-profit organization working independently from MacEwan University to support students. Our purpose is to enrich the student experience by focusing on their non-academic needs through an array of student-driven programs and services.

We are governed by elected student representatives who set the strategic vision on behalf of students. With support from over 50 full-and part-time staff, we keep our mandate student-focused to achieve the vision.

OUR VISION

All students benefit from a vibrant student life and culture of empowerment.

OUR MISSION

SAMU builds a positive student experience by creating a place to engage and connect, being a champion for all students, and providing opportunities that allow them to get the most out of their educational journey.

PURPOSE

The Bookkeeper reports to the Senior Finance Manager and is responsible for the day-to-day, full cycle bookkeeping of the Association while maintaining compliance with general accepted accounting principles (GAAP). They will assist with all aspects of financial record keeping and operations.

SUMMARY OF RESPONSIBILITIES

Full Cycle Accounting

• Reconcile operating bank account monthly


• Record monthly bank deposits


• Prepare cheques for vendors, suppliers, and employee expenses for signing and distribution


• Create invoices


• Reconcile employee credit card summaries monthly


• Post journal/adjusting entries


• Assist with annual audit and other reporting requirements


• Respond to inquiries and requests


• Maintain the chart of accounts


• Maintain an orderly accounting filing system


• Other duties as required
  
  

Payroll

• Employee account set up and maintenance in SAGE 50


• Process payroll for full-time and part-time staff in an accurate and timely manner


• Submit payroll remittances on time


• Assist in preparing T4’s
  
  

Maintain employee benefit information

• Add new employees to plan


• Delete terminated employees


• Process changes to employees’ plans (addition or deletion of dependents, etc.)


• Provide answers to employees’ questions/concerns regarding their health and dental plan

VALUES

Students First - SAMU is here for the students. As such our decisions and actions need to be in the best interest of current and future students.

Inclusiveness - All students belong to SAMU and should feel welcomed and safe. Diversity is embraced, and we continue to learn new ways of being respectful and empathetic to all students and each other.

Adaptability - Underlying all the values is SAMU's ability to adjust and respond quickly to meet students' needs.

Relevance - SAMU continually listens to students, monitors trends, builds partnerships and works to be on point to the changing student population.

Accountability - At SAMU, we take responsibility for our actions and decisions. Likewise, we are responsible stewards of the resources entrusted to us by students

EDUCATION AND EXPERIENCE

• Preference will be given to current MacEwan Students registered in a minimum of one class during either Fall 2026 or Winter 2027 term.
  

• Current MacEwan University accounting student who has completed ACCT 101/201 Financial Accounting I/II or ACCT 212 Introductory Accounting

KNOWLEDGE, SKILLS AND ABILITIES

• Completion of ACCT 207 Accounting Software is an asset


• Experience in SAGE 50 is an asset


• Excellent interpersonal and communication skills, both written and oral


• Experience with Microsoft Office, particularly Excel, Outlook, and Word


• Ability to work independently with minimal supervision and as part of a team


• Ability to follow instructions and adhere to established plans, policies, and procedures


• Detail-oriented, ability to multi-task and to adapt to change and work under high-paced and stressful environments


• Ability to maintain confidentiality and professionalism

WORKING CONSIDERATIONS

• 
  Primarily sedentary- sitting, standing, and walking.


• 
  Ability to sit for extended periods of time, use a computer, and other office equipment in addition to occasionally lifting up to 20 pounds

TERMS OF EMPLOYMENT

Up to 20 hours/week with office hours between 8:30 am - 4:30 pm. Will work around the student's schedule. Some evening and weekend work may be required for this position.
 

APPLICATION PROCESS

Please address your application to Anita Chalmers, Senior Finance Manager. Please attach both your resume and cover letter with the application.

Application Package must include

• Cover Letter


• Resume


• Copy of tentative Fall 2026 & Winter 2027 class schedule

ADDITIONAL INFORMATION

Interviews will be conducted April 1-10, 2026 in person at the SAMU Office

We are an equal opportunity employer and welcome applications from all qualified individuals. We thank all applicants for their interest in this position, but only those chosen for an interview will be contacted.