Time Commitment
First semester: 2-4 hours/week
Second semester (prior to Commerce Night): 4-6 hours/week
Term of Employment
Main Responsibilities
Assist Commerce Night’s VP Finance & Internal with the following:
Serve as the primary point of contact between the CUS Finance Commission and the Service as well as any finance related inquiries from the Service’s team
Manage, file, and submit reimbursements for budgeted expenses to the CUS Finance Commission
Work closely with the respective Financial Analyst to ensure CUS Financial Policy compliance as well as understanding the granular details of reimbursements, contracts, and invoices
Track actual expenditures and communicate budgetary concerns as they arise
Coordinate administrative processes, including securing room and equipment bookings, managing team logs, and facilitating 1:1 check-ins
Manage internal communications with the team, plan team socials and meetings, and send out meeting agendas.
Coordinate with Marketing and Logistics to update the team's internal calendar
Associates are also expected to:
Attend all Commerce Night GMs and department meetings
Respond to all Slack communications within 24 hours
Take ownership of assigned tasks and meet set internal deadlines
Provide ideas and support for the overall vision and planning of the Commerce Night gala
Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team
Participate in Commerce Night boothing activities to promote awards
Qualifications
Strong communication skills
Intrinsically-motivated
Highly detail-oriented & organized
Time management & reliability
Basic financial literacy
Team player mindset
Discretion & integrity regarding sensitive financial and internal information
Problem-solving skills & proactivity to address them quickly
Anticipated Learning Outcomes
Hands-on experience with receipt recording, expense tracking, and reimbursement processes
Gain practical experience in financial budgeting for large-scale event execution
Build essential communication, internal management, and HR skills within a prominent CUS service team
Improve communication, problem-solving, and time-management skills when navigating tight event deadlines
Submit the following information on Lever:
A one-page resume outlining your most relevant experiences
A cover letter describing:
Why do you want to be involved in the CUS Commerce Night?
Why do you think you would be an excellent candidate
for the position?
What new element would you bring to Commerce Night, and how would you make it happen?
Applications are due September 23 at 11:59 PM. Save your resume with the naming convention "FirstNameLastName_FinanceInternalAssociate”.
Please contact the Chairs, Annabelle Young & Lily Wang, at [email protected] and [email protected], if you have any additional questions or concerns.
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