CSJ 2026 - Office Administrative Assistant

Position Overview:
Penny Appeal Canada is a humanitarian organization dedicated to transforming the lives of vulnerable individuals and communities across Canada and around the world. Through sustainable development projects, emergency relief efforts, and advocacy campaigns, we aim to alleviate poverty, provide access to education and healthcare, and empower marginalized groups to build brighter futures.

Penny Appeal Canada is seeking a motivated and detail-oriented individual to join our team as an Office Administrative Assistant under the Canada Summer Jobs program. This role offers an excellent opportunity for a student or recent graduate to gain hands-on experience in office administration and operations within the non-profit sector while supporting the organization’s mission. The Office Administrative Assistant will support day-to-day office management, administrative coordination, and cross-departmental tasks to ensure smooth and efficient operations.

Responsibilities:

• Provide day-to-day administrative support, including filing, data entry, document preparation, and document management


• Support overall office management, including ordering and maintaining office supplies, coordinating catering and team lunches, and preparing meeting spaces


• Assist in coordinating meetings, events, and conferences, including scheduling, logistics, and communication with participants


• Support the preparation of internal and external materials such as reports, presentations, briefing notes, and correspondence


• Maintain organized records, files, and administrative systems to ensure efficiency and accessibility


• Assist with research on sector-related topics, organizational needs, and emerging issues


• Support cross-departmental tasks and special projects, ensuring deadlines and quality standards are met


• Provide general administrative support across teams, including note-taking, task tracking, and follow-ups


• Ensure confidentiality and adherence to organizational policies, procedures, and compliance requirements
  
  

Qualifications:

• Currently enrolled in post-secondary studies or a recent graduate (within the past year)


• Strong organizational skills and attention to detail


• Excellent communication and interpersonal skills


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)


• Ability to work independently and collaboratively in a fast-paced environment


• Interest in humanitarian work and alignment with Penny Appeal Canada’s mission and values


• Previous administrative or office experience is an asset but not required


• Ability to manage multiple tasks and prioritize effectively


• Must be a Canadian citizen, permanent resident, or a person granted refugee protection under the Immigration and Refugee Protection Act (international students are not eligible)