Étudiant(e) d'été - Affaires médicales

Job Description Summary

Job Description

Key Responsibilities:

• Coordinate end‑to‑end logistics for iMEX touchpoints and workshops, including scheduling, room bookings, hybrid setup, and onsite readiness (AV checks, seating layouts, equipment).
• Set up and manage hybrid collaboration tools (Miro/Mural/Teams whiteboards), ensuring a seamless digital–in‑person experience and troubleshooting basic tech issues during sessions.
• Prepare and organize meeting materials by compiling pre‑reads, agendas, and briefing documents, maintaining structured folders in SharePoint/Teams, and tracking follow‑ups and action items.
• Provide operational support by maintaining calendars, trackers, and documentation (playbooks, templates, SOPs), and conducting small research or benchmarking activities.
• Collaborate with Medical Excellence, Medical Science Managers, and cross‑functional partners to support governance meetings, prepare materials, and ensure alignment and consistency across markets.
• AI capability mapping & enablement: Inventory and continuously update the organization’s internal AI tools and platforms; assess use cases, adoption; and translate capabilities into practical workflows for teams.
• Inventory and map the data sources available for HCP discovery and engagement (e.g., CRM interactions, congress rosters/abstracts, publications, advisory boards, digital footprints).
• AI strategy & solution scouting: Identify, evaluate, and pilot AI solutions (internal and external) that advance our strategies to shape healthcare, ensuring clear alignment with company priorities, compliance, governance, and measurable business impact. 
• Cross-functional alignment: Partner with business, medical, data/IT, legal, and compliance stakeholders to prioritize AI initiatives, define requirements, and drive implementation and change management.

Essential Requirements:

• Currently enrolled in a Bachelor’s (Life Sciences, Business, Communications, or related fields).
• Strong organizational skills and attention to detail.
• Comfortable working with digital collaboration tools (Teams, online whiteboards, SharePoint, Outlook).
• Excellent communication skills (written and verbal).
• Ability to manage multiple deadlines and work in a dynamic environment.
• Proactive, resourceful, and comfortable working with ambiguity.
• Language & Level : French basic – English advanced.

Commitment to Diversity and Inclusion: Novartis is committed to building outstanding, inclusive work environment and diverse team’s representatives of the patients and communities we serve.

Skills Desired