Events Assistant

Events Assistant

Students' Association of MacEwan University (SAMU)
https://www.samu.ca/get-involved/work-with-us/

Posted: March 4, 2026

Job Category | Part-time Term, up to 25 hours/week
Contract | July 2, 2026 - April 30, 2027
Salary | $18.00/hour
Location of Work | City Centre Campus (CCC)

Posting closes Tuesday, April 7th, 2026, at 4:00 pm (MST)

ABOUT SAMU 

The Students' Association of MacEwan University (SAMU) is a non-profit organization working independently from MacEwan University to support students. Our purpose is to enrich the student experience by focusing on their non-academic needs through an array of student-driven programs and services.

We are governed by elected student representatives who set the strategic vision on behalf of students. With support from over 50 full-and part-time staff, we keep our mandate student-focused to achieve the vision.

OUR VISION

All students benefit from a vibrant student life and culture of empowerment.

OUR MISSION

SAMU builds a positive student experience by creating a place to engage and connect, being a champion for all students, and providing opportunities that allow them to get the most out of their educational journey.

PURPOSE

The main focus of the Events Assistant position is two-fold. The first is to support the Events Team by assisting in the research, promotion, and planning of various event components including identifying vendors, artists, prizing, and potential partners, etc. The second is to support the Events Team with the execution of SAMU events including day of logistics, technical requirements, and volunteer coordination.

SUMMARY OF RESPONSIBILITIES

Planning, Logistics and Operations 90% 

• Assist the Events department in the planning and execution of events on campus, including prep, set-up and tear down of the event


• Assist with selecting, training, and supervising of event specific volunteers


• Deliver one or more new programming initiative(s) as mutually agreed within events team. Ongoing, walk-up or registration events, or one-off events.


• Research and identify potential prizing, vendors, local artists, and partners


• Assist with the creation of resources that help the Events team to acquire and document information from research initiatives. (Smart Forms, Surveys, promo/marketing requests etc.)


• Assist with registration for events, tabling, ticket distribution, etc.


• Research and brainstorm ideas and trends as needed


• Assist with creating event checklists and live event resources – for Events Department or for up to three select student groups per year, as assigned

 
Other – (10%) 

• Collaborate with members across departments within SAMU to support other events-based or promotional initiatives

VALUES

Students First - SAMU is here for the students. As such our decisions and actions need to be in the best interest of current and future students.

Inclusiveness - All students belong to SAMU and should feel welcomed and safe. Diversity is embraced, and we continue to learn new ways of being respectful and empathetic to all students and each other.

Adaptability - Underlying all the values is SAMU's ability to adjust and respond quickly to meet students' needs.

Relevance - SAMU continually listens to students, monitors trends, builds partnerships and works to be on point to the changing student population.

Accountability - At SAMU, we take responsibility for our actions and decisions. Likewise, we are responsible stewards of the resources entrusted to us by students

EDUCATION AND EXPERIENCE

• Preference will be given to current MacEwan Students registered in a minimum of one class during either Fall 2026 or Winter 2027 term.

KNOWLEDGE, SKILLS AND ABILITIES

• Must be proficient with Microsoft Office or related software


• Excellent communication (written and verbal), interpersonal, and collaboration skills.


• Possess strong organizational skills and attention to detail.


• Embrace a growth mindset, feedback, and open communication with collaborators.


• Ability to work independently with minimal supervision and work co-operatively within a team
  
  

 PREFERRED QUALIFICATIONS

• General Knowledge of SAMU programs and services


• Knowledge of live music events or technical background is considered an asset


• Experience with other online tools and technology is considered an asset


• Risk Assessment and Management


• Driver's License (and access to a vehicle)


• ProServe


• WHMIS

WORKING CONSIDERATIONS

• Light Effort – Sitting, Standing, Walking, Lifting up to 50 pounds


• Event Days – Specifically on event days, staff will spend a bulk of the day on their feet, lifting, positioning, or moving supplies required in the set-up and tear-down of events. On occasion event days may entail long working hours, evenings or weekends.

TERMS OF EMPLOYMENT

Up to 25 hours/week with office hours between 8:30 am - 4:30 pm. Will work around the student's schedule. Some evening and weekend work may be required for this position.
 

APPLICATION PROCESS

Please address your application to Courtney Milford, Events Producer. Please attach both your resume and cover letter with the application.

Application Package must include

• Cover Letter


• Resume


• Copy of tentative Fall 2026 & Winter 2027 class schedule

ADDITIONAL INFORMATION

Interviews will be conducted April 13 - May 15, 2026 in person at the SAMU Office

We are an equal opportunity employer and welcome applications from all qualified individuals. We thank all applicants for their interest in this position, but only those chosen for an interview will be contacted.