HR Administrative Assistant - Summer Student

Ignite a meaningful career at Westerner Park — where opportunity, growth, and purpose converge.

Westerner Park is seeking a motivated and organized HR Administrative Assistant (Canada Summer Jobs) to join our Human Resources team. This temporary, full-time role provides essential support for HR and Volunteer functions, ensuring smooth day-to-day operations and an exceptional internal customer experience.

As a key member of our HR team, the HR Administrative Assistant contributes to recruitment, onboarding, HR projects, and general administrative duties, helping Westerner Park deliver an outstanding workplace for our employees and volunteers.

Position Overview

Reporting to the Human Resources Business Partner, the HR Administrative Assistant is responsible for supporting HR operations, administrative functions, and internal communications. This role requires adaptability, attention to detail, and a proactive approach to supporting HR initiatives.

Key Areas of Responsibility

1. HR Operations & Administrative Support

• Assist with day-to-day HR and Volunteer support activities.
• Provide clerical and administrative support to the Workforce business unit.
• Compile, maintain, and update employee records (both hard and digital copies).
• Support onboarding and offboarding processes.
• Assist with recruitment, candidate sourcing, pre-screening, scheduling interviews, and sending offer letters.
• Contribute to HR projects, including the development of training materials and presentations.
• Support front desk administration duties, including answering phones, greeting guests, and general office tasks.
• Assist with report and presentation preparation.

2. Communication & Collaboration

• Coordinate communication with candidates and internal teams.
• Collaborate with colleagues to ensure HR processes are executed efficiently.
• Adapt to changing priorities and take on additional duties as requested.

Key Deliverables

• Accurate and up-to-date employee records.
• Smooth onboarding and offboarding processes.
• Timely recruitment support and candidate communications.
• Reports and presentations prepared as requested by the HR team.

What You’ll Bring

• Currently attending a business-related post-secondary program, ideally with a Human Resources focus.
• Previous experience in Human Resources or administrative support is an asset.
• Proficiency in Microsoft Office 365 or similar software; experience creating presentations is beneficial.
• Ability to learn new web-based HR software quickly.
• Positive, professional, and courteous attitude.
• Eligibility for the Canada Summer Jobs Program.

Why Join Westerner Park?

At Westerner Park, you’ll be part of a dynamic team driven by purpose and community. We offer:

• Competitive compensation of $18.00/hr.
• Opportunities for professional development and learning within HR and operations.
• Flexible and engaging work environment, including potential evening or weekend shifts based on event demands.
• A supportive, inclusive culture where work-life balance is valued.

Explore working at Westerner Park, where your contributions help create meaningful experiences for staff, volunteers, and the community. Realize your potential and apply now to start your extraordinary story with us.

Affiliation: Out-of-Scope – Non-Management
Employment Type: Temporary / Full-Time
Reports To: Human Resources Business Partner
Overtime Eligible: Yes

Thank you for your interest in Westerner Park. We look forward to reviewing your application. 

Westerner Park welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodation is available upon request in relation to the materials or processes to be used.