Information and Records Clerk

About Us 

The Community Living Society (CLS) is an innovative non-profit organization which since 1978 has been dedicated to supporting adults with intellectual and developmental disabilities so that they can live full, productive, and meaningful lives. We are leaders in providing quality Person Centred support through our residential, individualized and community based supports so that people can reach their greatest potential. We have over 500 employees and work with over 400 individuals throughout the Lower Mainland. 

The Information and Records Clerk is responsible for the digitization and organization of employee records, as well as identifying and reporting any record-related concerns. Working under the direction of the Manager of Human Resources, the successful candidate will help ensure that employee information is accurately maintained and securely managed. 

This summer position offers valuable hands-on experience in records management, data organization, and human resources administration. It is an excellent opportunity for youths, post-secondary students and recent graduates seeking to develop professional skills in an office environment while gaining practical experience.

Principle Functions and Accountabilities 

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  Scan and digitize physical documents and records, including files, photographs, and other materials.
  
  


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  Maintain and organize digital files, conducting quality control checks to ensure accuracy, completeness, and readability.
  
  


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  Index and catalog digital files following company standards, protocols, and data protection regulations.
  
  


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  Identify and report any concern with physical documents or digitalization process.
  
  


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  Collaborate with other departments on digitalization projects.
  
  


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  Assist with other tasks related to digital records management as needed.
  
  

Qualification, Requirements and Physical Demands 

• Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.


• Strong attention to detail and organizational skills.


• Proficiency with computers and digital filing systems is an asset.


• Ability to handle confidential information with discretion.


• Effective communication and time-management skills.


• Is able to handle repetitive work. 

Available Position: Temporary Full-Time

• Monday: 9am - 5:00pm 


• Tuesday: 9am - 5:00pm 


• Wednesday: 9am - 5:00pm 


• Thursday: 9am - 5:00pm 


• Friday: 9am - 5:00pm

Onsite - 35 hours a week

Wage: $22.00 per hour

Duration: Currently at 8 weeks

We at Community Living Society celebrate and embrace diversity as an integral part of our organization. As an equal opportunity employer, we strive to be an inclusive, equitable and accessible environment for both our employees and supported individuals alike, ensuring everyone feels valued and respected.  

We thank all applicants for their interest; however, only short-listed candidates will be contacted for an interview.