Intern, Building Policy

Position Type:

Closing Date:

Union:

Working for the City of Burlington

A great career is closer than you think. Come work for the City of Burlington, where you'll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.

We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership.

Reason for Vacancy

Existing position

Hours of Work

35 hours per week

Contract

4-month

Hourly Rate

$22.00 per hour

Department

Building

Location

This position is eligible for a hybrid work model. When attending an event or meeting in person, your primary office location will be based out of Burlington City Hall. Work location is subject to change at the discretion of the City due to operational demands. Effective 2026 this role will be required to be on site 50% of the time each month.

Position Overview

The Building Policy Intern will provide assistance to the Building Department’s Building Policy section with the maintenance of the department’s building permit records. Reporting to the Supervisor, Building Policy, the Intern will assist with the migration of paper and digital records to keep corporate information and building permit records organized and easily accessible.

Under the direction of the Supervisor, this position will also provide administrative support with inactive building permit records, such as filing, storage, and retrieval, to meet the City of Burlington’s Records Retention By-law.

Responsibilities

This position is responsible for:

• Transferring digital building permit records to the department’s centralized permit database (AMANDA), ensuring proper document and record naming conventions.

• Preparation of paper building permit records for conversion to digital format by the external imaging vendor.

• Preparing digital building records for electronic archiving once files are returned from the external imaging vendor.

• Assisting department staff with arranging transfers of building permit records to off-site storage and retrieval.

• Providing assistance to department staff for records/packages for release including photocopying, scanning, sorting, etc.

• Performing other duties as assigned which are directly related to the responsibilities of the position.

Requirements

• Currently enrolled in, or a recent graduate (within the last 12 months) of, a recognized university or college program in Business Administration, Architectural Technology, Records Management, or a related field.

• Demonstrated administrative and data entry skills with a high level of accuracy and attention to detail.

• Strong organizational and time-management skills, with the ability to manage records and documentation effectively.

• Working knowledge of standard office and word processing software (e.g., Microsoft Office).

• Ability to work independently on assigned tasks while coordinating with others in a team-based environment, with minimal supervision.

• Effective written and verbal communication skills, with strong interpersonal abilities.

• Proven ability to establish and maintain positive working relationships with staff at all levels within the department.

• Demonstrated professionalism and discretion, with the ability to maintain confidentiality and handle sensitive information in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

This position may require occasional travel between sites and/or City facilities (for meeting purposes).

Accommodations

In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at 905-335-7602 or email us at: [email protected] if you require accommodation to ensure your equal participation in the recruitment and selection process.

Note to Applicants:

We thank all those who apply for positions, but only those applicants who are invited for an interview will be contacted.