Intern: Common Collection System | Ontario, Canada

OVERVIEW

Reporting to the Senior Manager, Common Collection System (CCS)- ON, the Operations Intern - ON is responsible for supporting the daily activities within the Ontario CCS operations team. This includes but is not limited to managing operational email boxes and administrative functions including scheduling, database management, and meeting support as well as assisting with project data collection, consolidation and analysis.

This position requires residency in, and ability for occasional travel within Ontario.

RESPONSIBILITIES

• Provides back-up assistance in managing the operations mailbox including email management. Ensures timely responses to inquiries through the preparation of draft responses for staff review and approval. Assists with the consolidation of questions and answers into an FAQ archive.


• Works with staff to support their engagement with key stakeholders through the completion of important administrative tasks that drive day-to- day operations such as organizing and scheduling calls.


• Attends meetings to take minutes and later input action items into tracking system to allow for centralized monitoring of tasks assigned to team members.


• Carries out internet and telephone data collection exercises to capture critical municipal and First Nation waste program delivery details as applicable


• Ensures all relevant CCS details are captured accurately in the appropriate data collection platform.


• Consolidates data collection for analysis.


• Manage data changes ensuring key contract details are updated and community engagement logs are kept current in the various tracking sheets and databases.


• Manage files, informational resources, and databases on SharePoint for various CCS team activities and projects.


• Identify best practices across operations to gain a more streamlined approach to the completion of day-to-day activities that drive operations.


• Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS

Education

• College and/or University studies in business, project management and/or waste management are an asset.


• An equivalent combination of education, and experiences may be considered.
  

Experience

• Experience in effectively resolving issues and fostering strong relationships with diverse stakeholder groups.


• Experience in an administrative and/or operational role is an asset.

Knowledge/Competencies/Skills

• Experience with proficient in Microsoft Office, particularly with Outlook, Excel, SharePoint, Teams and Jira or other project management software would be an asset.


• Strong written and verbal communication skills required to maintain professional communication with both internal and external stakeholders.


• Excellent organizational skills and time management.


• Detail-oriented with the ability to work under pressure with minimal supervision.
  

WORKING CONDITIONS

• All CM employees work 40 hours per week, remotely from a home office environment, and must be willing to attend in-person meetings when needed and ability to travel (at times) throughout the province.


• Valid driver’s license is required.


• Extra or flexible hours may be required on occasion.
  
  

PAY TRANSPARENCY 

Expected Compensation: 

• A salary of $14,700 for the 4-month term.


• The salary listed complies with the Ontario Employment Standards Act and reflects working full-time hours.
  

Job Vacancy Reason 

• This is a new 4-month internship role.

Artificial Intelligence 

• AI is not used during our hiring processes.  

Applicant and Interviewee Communication 

• We thank all applicants for their interest. However, only those under consideration will be contacted. 

• Applicants who have been interviewed will be informed whether a hiring decision has been made within 45 days of their final interview. 

Record Retention  

• Job posting records and associated application forms will be retained for at least three years.  

ABOUT CIRCULAR MATERIALS

Circular Materials is a national not-for-profit producer responsibility organization (PRO) that supports producers in meeting their extended producer responsibility (EPR) obligations across Canada. Created by producers for producers, Circular Materials develops, implements, and supports effective and efficient recycling programs to advance innovation, deliver improved environmental outcomes and drive value across the recycling supply chain. Our full-service offerings include collection, management, promotion and education, and reporting.  

Together, we are advancing the circular economy where materials are collected, recycled, and can be returned to producers for use as recycled content in new products and packaging. As we develop enhanced recycling systems across Canada, we work to ensure more materials are looped into the circular economy, benefiting both people and the environment.  

Learn more at circularmaterials.ca.  

Circular Materials is an equal opportunity employer, seeking team members with a diversity of thought, skills, experiences, culture, and ethnicity to help us achieve our purpose of accelerating a circular economy for people and the planet. As a national organization operating across Canada, our goal is to build a workforce that reflects the diversity of the many provinces and territories where we do business.  

Our inclusive hiring practices aim to foster a culture where all employees feel a strong sense of belonging. We are proud of our recent diversity survey results which showed that:  

• 51% of Circular Materials employees identify as women. 

• 53% of Circular Materials employees identify as visible minorities. 

• 97% of employees believe Circular Materials fosters a strong sense of belonging for employees of all backgrounds.  

• 95% of employees recommend Circular Materials as an inclusive workplace.   

We welcome applications from candidates of all backgrounds, including women, Indigenous Peoples (First Nations, Inuit, and Métis), persons with disabilities, racialized individuals, and members of the 2SLGBTQIA+ community.  As part of our commitment to reconciliation, Circular Materials is working to advance Indigenous representation and partnerships within our organization and across our programs.  We acknowledge that Circular Materials operates on the traditional territories of diverse Indigenous Nations, and we recognize the importance of respecting Indigenous rights, governance, and contributions in the workplace and beyond. 

Circular Materials supports reasonable requests for accommodation in accordance with all applicable provincial accessibility standards. Requests for accommodation will be provided by Circular Materials through the recruitment and/or assessment processes, upon contacting [email protected]. This email is only used for accommodation requests.