Proposal Administrator Student

Bulletproof is an award‑winning IT, security, and compliance partner helping organizations operate with confidence.

For more than 20 years, we’ve supported public and private sector organizations across North America and beyond with innovative, Microsoft‑powered solutions that reduce risk, modernize environments, and drive real business outcomes.

What sets us apart is our ability to deliver from strategy to execution. Customers choose Bulletproof as their one partner across IT, security, compliance, and managed services -from 24/7 SOC operations and managed IT to cloud transformation, governance, and professional services.

Our impact is global, our work is industry‑recognized, and our focus is practical, flexible solutions that work in the real world.

At Bulletproof, technology matters but people come first. Our vision is to serve, secure, and empower the world through people and technology, one customer at a time. When you join Bulletproof, you join a team that values ownership, innovation, and meaningful impact while giving you room to grow alongside leaders in the industry.

What we have to offer:

• Challenging Work - We love solving highly complex problems. Across our teams and in all roles, every employee is empowered to bring their best ideas forward and to jump in and solve the problems they're passionate about. 


• Great People - We are stronger, together, when we are open, honest, and above all, real. Every person is valued here and plays an important role in our shared success. 


• Global Impact - As a global team spanning continents, boundaries, and cultures, every day we are inspired by the impact our work has on our colleagues, our customers, our communities, and the world at large. 


• Diversity, Equity and Inclusion - We celebrate each other’s differences, continuously strive for equality and recognize that inclusion makes us stronger as individuals, a company and a global citizen. 

Position Summary:

Please Note: This is a position intended for students enrolled in post-secondary education programs to join us for a summer work term.

Bulletproof is seeking a student to support our Proposals & Contracts team as Request for Proposal (RFP) / Proposal Administrator. This role is primarily focused on RFP intake, opportunity tracking, and administrative support across the proposal lifecycle.

You will play a critical role in identifying relevant RFP opportunities, maintaining our opportunity pipeline, and supporting the Go/No-Go decision process. This position requires strong attention to detail, organization, and the ability to manage multiple deadlines in a fast-paced environment.

Responsibilities:

• Monitor the RFP group inbox and external bid portals to identify potential opportunities aligned with Bulletproof’s services and ideal client profile.


• Maintain and manage the opportunity tracking system in SharePoint, ensuring accurate and up-to-date information.


• Track key deadlines, amendments, and submission requirements, proactively flagging risks to the team.


• Develop and maintain RFP timelines and ensure key milestones are met.


• Prepare RFP summaries to support Go/No-Go decision-making.


• Ensure all required intake information is captured and documented.


• Support coordination of internal stakeholders during early-stage opportunity review.


• Maintain and update boilerplate content libraries.


• Assist with drafting standardized content and response templates.


• Proofread documents for clarity, grammar, formatting, and consistency.


• Manage logins, credentials, and keyword searches for RFP/bid sites.


• Support reporting and tracking for leadership.


• Assist with coordination across sales, legal, finance, and delivery teams.


• Contribute to process improvements within the RFP lifecycle.


• All other duties as assigned.

Required Education/Credentials/Qualifications/Skills:

• In progress of completing a post-secondary degree or diploma in Communications, Journalism, English, Business, Marketing or a related field.


• Strong organizational and time-management skills, with the ability to manage multiple concurrent deadlines.


• High attention to detail and accuracy in document handling and data entry.


• Ability to quickly assess information and identify relevant opportunities.


• Familiarity with IT or cybersecurity concepts is considered an asset.


• Experience in document review and editing.


• Ensure responsiveness and timely action is taken to meet the needs of others.


• Detail oriented and takes great care of keeping track of deadlines and producing flawless documentation.


• Proficiency in using Microsoft Office, including SharePoint, Word, Excel, and PowerPoint is required.


• Must have the ability to exercise sound judgment.


• Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.

• Excellent verbal and written communication skills.

Equal Opportunity Statement:  
Bulletproof is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Bulletproof is also committed to compliance with all fair employment practices regarding citizenship and immigration status.