Special Events Coordinator - Community Events and Administration

Special Events Coordinator – Community Events & Administration (Summer Internship)

📍 Canada | Events & Fundraising | Internship | Mission-Driven Work

Why you’ll love this role:

Your work will create real impact.
You’ll directly support Jack.org’s largest fundraising event and community initiatives, helping to generate critical funding for youth mental health programs across Canada.

You’ll gain hands-on experience.
From event coordination to CRM database management, you’ll build practical, resume-ready skills across multiple areas of fundraising and nonprofit operations.

You’ll be part of a supportive team.
You’ll collaborate with passionate, driven colleagues in a fast-paced but flexible environment that encourages learning, growth, and curiosity.

You’ll contribute to something meaningful.
Every task you take on, whether supporting donors, coordinating volunteers, or cleaning data, helps improve the experience of supporters and strengthens the organization’s impact.

Why this role matters:

Each summer, Jack.org brings on a cohort of interns to help expand its capacity during a critical fundraising period.

As Special Events Coordinator – Community Events & Administration, you will play a key role in supporting Jack Ride, the organization’s flagship fundraising event, while also contributing to ongoing DIY community fundraising initiatives.

You’ll help ensure a seamless supporter experience, assist with event logistics, and strengthen the integrity of donor data; supporting both immediate fundraising success and long-term organizational effectiveness.

What you’ll do:

Event Coordination & Fundraising Support

• Support planning, research, and administrative tasks for Jack Ride and community fundraising initiatives


• Coordinate communications with participants, donors, vendors, and event organizers


• Assist with tracking donations, troubleshooting tax receipts, and managing fundraising platform data


• Track expenses related to supplies, materials, and event logistics


• Respond to public inquiries related to events and fundraising

Donor & Volunteer Experience

• Help ensure a positive and engaging supporter experience


• Coordinate and support volunteers in their roles


• Assist with stewardship and post-event reporting

Research & Program Support

• Research and propose gift-in-kind partnerships for fundraising incentives


• Contribute to community event promotion strategies


• Support grant application efforts with the Corporate Partnerships team

Database Administration & Data Integrity

• Review and clean CRM data to improve accuracy and consistency


• Identify duplicate records and support data merging processes


• Assign constituent codes and maintain database hygiene


• Support broader data management initiatives with the Annual Giving team

General Responsibilities

• Participate in team meetings and skill-building sessions


• Maintain ethical standards when working with youth mental health content


• Collaborate within flexible working hours (core: 10 AM – 4 PM ET)

What you bring:

Required Qualifications

• Eligible for the Canada Summer Jobs program (ages 15–30 and legally able to work in Canada)


• Strong organizational, problem-solving, and project management skills


• High attention to detail, especially when working with data


• Excellent written and verbal communication skills


• Customer service experience and ability to engage warmly with others


• Ability to thrive in a fast-paced, sometimes ambiguous environment


• Proficiency in Microsoft Office (especially Excel) and G-Suite


• Comfortable working with data for extended periods


• Positive attitude with a willingness to learn and collaborate

Assets

• Experience with fundraising or nonprofit work


• Familiarity with Salesforce or similar CRM systems


• Previous involvement with Jack.org programs


• Knowledge of youth mental health in Canada


• Working proficiency in French


• Access to an external monitor for data work

What you’ll gain:

• A full-time, paid internship ($20/hour) over 8 weeks


• Hands-on experience in event planning, fundraising, and data management


• Exposure to a national nonprofit organization and its operations


• A collaborative, flexible, and mission-driven work environment


• The opportunity to contribute to meaningful change in youth mental health

How you’ll spend your time:

• Event coordination & fundraising support: ~40%


• Database administration & data integrity: ~30%


• Donor & volunteer support: ~20%


• Research & team collaboration: ~10%

Additional Details:

• Start Date: On or about May 4, 2026


• Duration: 8 weeks (full-time)


• Location: Remote (Canada-wide), with optional access to the Toronto office


• Work Hours: Flexible, with core collaboration between 10 AM – 4 PM ET
  
  

How to Apply:

If this opportunity resonates with you, we’d love to hear from you. Please apply with your resume and cover letter (PDF format preferred). Applications will be reviewed on a rolling basis. Additionally, Jack.org may use AI-enabled tools to support candidate screening.

At Jack.org, we strongly believe that having a diverse team with a wide range of lived experiences and perspectives strengthens our work. We encourage applications from candidates of all backgrounds, including those who identify as women, Black, Indigenous, racialized, LGBTQ2S+, and people with disabilities. Don’t meet every requirement? If this role excites you, we still encourage you to apply.

Reasonable accommodations are available upon request throughout the hiring process. Please contact [email protected].

Thanks for applying 💙