Special Events Planner: Summer Student

Number of Positions: 1
Location: Fort St. John, BC
Term: Temporary (Canada Summer Jobs 2026)

Start Date: June 1, 2026
Duration: 8 weeks
Hours: 35 hours per week
Wage: $22.00/hour

Position Overview

We are seeking a Summer Student Special Events Planner to support the planning and execution of fundraising events, donor stewardship initiatives, and community engagement activities. This role offers hands-on experience in event coordination, administration, and nonprofit operations within a collaborative team environment.

The successful candidate will contribute to meaningful projects that strengthen donor relationships and community connections while developing valuable professional skills.

Key Responsibilities

• Assist in planning and executing fundraising events, donor appreciation events, and community engagement activities
• Provide logistical support, including scheduling, preparing materials, coordinating vendors (as directed), and managing event supplies
• Support volunteer coordination tasks such as communication and sign-up tracking (no direct supervision required)
• Assist with event registration, attendance tracking, name tag preparation, seating arrangements, and event materials
• Support post-event activities, including thank-you communications, data entry, feedback collection, and inventory organization
• Prepare donor stewardship materials such as acknowledgment letters, thank-you notes, and recognition projects
• Maintain and update donor records, including data entry and tracking engagement activities
• Assist with donor communications, including invitations, newsletters, mail-outs, and campaign updates
• Support the creation and distribution of donor recognition materials and event signage
• Provide general administrative support, including scheduling, document organization, and marketing material preparation
• Maintain organized digital and physical filing systems related to events, donors, and volunteers
• Assist with meeting preparation and follow-up tasks for the Stewardship and Operations teams
• Track event expenses, collect receipts and invoices, and support basic budgeting processes
• Assist in reconciling event revenue, including ticket sales, donations, sponsorships, and auction proceeds
• Work with the Finance Team to ensure accurate documentation and coding of financial transactions
• Help prepare basic financial summaries and reports as directed
• Support community outreach initiatives, organizational projects, and program activities as assigned
• Assist with grant-related tasks such as data collection, documentation, and report preparation

Qualifications (CSJ Eligibility Requirements)

To be eligible under the Canada Summer Jobs program, applicants must:

• Be between 15 and 30 years of age at the start of employment
• Be a Canadian citizen, permanent resident, or person with refugee protection status
• Be legally entitled to work in Canada

Preferred qualifications:

• Interest in event planning, communications, nonprofit work, or administration
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Attention to detail and ability to manage multiple tasks
• Ability to work both independently and collaboratively
• Basic computer and digital skills (e.g., Microsoft Office, email, data entry)

Skills Development

During this placement, participants will develop:

• Adaptability: Managing changing priorities and event needs in a dynamic environment
• Collaboration: Working with internal teams, volunteers, and community partners
• Communication: Professional written and verbal communication with donors and stakeholders
• Creativity and Innovation: Contributing ideas to enhance events and donor engagement
• Digital Skills: Using tools for data entry, communications, and event coordination
• Problem-Solving: Addressing logistical challenges and supporting smooth event delivery

Supervision & Mentorship

The participant will receive structured onboarding, ongoing supervision, and regular feedback from experienced team members to support learning and professional growth.

Working Conditions

• Office-based event-based work
• Require flexibility in hours during event days and may need to be available weekends and holidays

Employment Equity

We encourage applications from all qualified candidates, including Indigenous youth, racialized youth, persons with disabilities, and newcomers to Canada.