Student Groups Assistant

Student Groups Assistant

Students' Association of MacEwan University (SAMU)
https://www.samu.ca/get-involved/work-with-us/

Posted: March 4, 2026

Job Category | Part-time Term, up to 20 hours/week
Contract | 

May 4, 2026 - April 30, 2027 (2 positions available)

Aug 5, 2026 - April 30, 2027 (2 positions available)
Salary | $18.00/hour
Location of Work | City Centre Campus (CCC)

Posting closes Tuesday, April 7th, 2026, at 4:00 pm (MST)

ABOUT SAMU 

The Students' Association of MacEwan University (SAMU) is a non-profit organization working independently from MacEwan University to support students. Our purpose is to enrich the student experience by focusing on their non-academic needs through an array of student-driven programs and services.

We are governed by elected student representatives who set the strategic vision on behalf of students. With support from over 50 full-and part-time staff, we keep our mandate student-focused to achieve the vision.

OUR VISION

All students benefit from a vibrant student life and culture of empowerment.

OUR MISSION

SAMU builds a positive student experience by creating a place to engage and connect, being a champion for all students, and providing opportunities that allow them to get the most out of their educational journey.

PURPOSE

The purpose of the Student Groups Administrative Assistant is to provide day-to-day support within the Student Groups Department, addressing inquiries from student group members and general students and directing them to the appropriate resources. As well as aiding the Manager and Coordinators of Student Groups in their duties.

SUMMARY OF RESPONSIBILITIES

Reception and Clerical Duties – 45%

• Greet, welcome, and assist students and guests in the student groups space (SA-214).


• Answer the phone and transfers


• Answer emails and forward messages to appropriate staff.


• Assist with photocopying, scanning, and


• Compile and file relevant student group documents on Sharepoint.


• Monitor student group poster boards and check validity of


• Ensure accuracy of information on student groups


• Assist with student group inventory and equipment


• Assist full-time SAMU Staff with administrative work on request

Office Administration – 30%

• Review and Approve student group advertising


• Review and Approve student group equipment sign out


• Manage classroom and meeting space bookings for student


• Assist with the planning of department led student group

Cleaning and Maintenance – 10%

• Monitor and ensure the upkeep of student group rooms and locker


• Maintain a tidy work area at the student group front desk.


• Maintain the organization of the student group storage

Other – 5%

• Assist with other projects and duties as assigned

VALUES

Students First - SAMU is here for the students. As such our decisions and actions need to be in the best interest of current and future students.

Inclusiveness - All students belong to SAMU and should feel welcomed and safe. Diversity is embraced, and we continue to learn new ways of being respectful and empathetic to all students and each other.

Adaptability - Underlying all the values is SAMU's ability to adjust and respond quickly to meet students' needs.

Relevance - SAMU continually listens to students, monitors trends, builds partnerships and works to be on point to the changing student population.

Accountability - At SAMU, we take responsibility for our actions and decisions. Likewise, we are responsible stewards of the resources entrusted to us by students

EDUCATION AND EXPERIENCE

• Preference will be given to current MacEwan Students registered in a minimum of one class during either Fall 2026 or Winter 2027 term.
  

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent verbal and written communication


• Excellent interpersonal and customer service


• Excellent organizational skills and attention to


• Excellent time management skills with a proven ability to meet


• Proficient with Microsoft Office Suite or related


• Ability to work independently with minimal supervision and work co-operatively within a team.
  
  

PREFERRED QUALIFICATIONS

• Previous experience being involved in student groups is an asset.


• Previous administrative experience is an asset.

WORKING CONSIDERATIONS

• Light Effort – Sitting, Standing, Walking, Lifting up to 20 pounds
  

TERMS OF EMPLOYMENT

Up to 20 hours/ week May 4, 2026 - August 30, 2026, with office hours between 9:00 am - 4:00 pm. 
Up to 20 hours/week September 2026 - April 30, 2027, with office hours between 9:00 am - 9:00 pm.
Will work around the student's schedule. Some weekend work may be required for this position.
 

APPLICATION PROCESS

Please address your application to Erika Head, Manager of Student Groups. Please attach both your resume and cover letter with the application.

Application Package must include

• Cover Letter


• Resume


• Copy of tentative Fall 2026 & Winter 2027 class schedule

ADDITIONAL INFORMATION

Interviews will be conducted April 1-10, 2026 in person at the SAMU Office

Interviews will be conducted April 13 - May 15, 2026 in person at the SAMU Office

We are an equal opportunity employer and welcome applications from all qualified individuals. We thank all applicants for their interest in this position, but only those chosen for an interview will be contacted.