Student, Records & Information Services

Why Work a Summer with the Town?

• Apply learned knowledge and skills in a real-world setting


• Gain valuable field experience in your area of study


• Learn about municipal government structure and processes


• Earn competitive wages, and work full-time hours

The Opportunity

Reporting to the Municipal Clerk or designate, this role will assist the Clerk’s team in carrying out several important records management initiatives. The position will play a significant role in preparing physical records for digitization and organizing electronic records, develop finding aids, and deliver effective file management. As the Summer Student, Records and Information, you will perform the following duties, including but not limited to:

• Work with Clerk’s staff to process research requests, including retrieving files from the physical Records Centre located in Town Hall


• Prepare physical records for digitization by removing duplication and appropriate organization


• Track records being sent for digitization and confirm corresponding electronic records are returned


• Assist staff in conducting research, drafting materials, or reviewing and organizing records for various Departments within the Town of Caledon


• Perform additional duties and undertake special projects as assigned

The Ideal Candidate

We are seeking an enthusiastic student who is returning in Fall 2026 to a post-secondary degree or diploma in records or information management, library sciences, political science, public administration, or a closely related field.

The ideal candidate will have demonstrated analytical and problem-solving skills. We are seeking an individual with superior organizational skills, excellent attention to detail, and the demonstrated ability to exercise discretion and confidentiality in managing private and sensitive information.

This position offers a rate of pay of $21.18-$26.48 per hour, based on a 35-hour work week.

Satisfactory proof of schooling or return to school, may be requested.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace.  If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738.

Applications for this posting will be accepted until February 4th, 2026 12:00PM EST.