Volunteer Assistant

Volunteer Assistant

Students' Association of MacEwan University (SAMU)
https://www.samu.ca/get-involved/work-with-us/

Posted: March 12, 2025

Job Category | Part-time Term, up to 20 hours/week
Contract | July 2, 2026 - April 30, 2027
Salary | $18.00/hour
Location of Work | City Centre Campus (CCC)

Posting closes Tuesday, April 7th, 2026, at 4:00 pm (MST)

ABOUT SAMU 

The Students' Association of MacEwan University (SAMU) is a non-profit organization working independently from MacEwan University to support students. Our purpose is to enrich the student experience by focusing on their non-academic needs through an array of student-driven programs and services.

We are governed by elected student representatives who set the strategic vision on behalf of students. With support from over 50 full- and part-time staff, we keep our mandate student-focused to achieve the vision.

OUR VISION

All students benefit from a vibrant student life and culture of empowerment.

OUR MISSION

SAMU builds a positive student experience by creating a place to engage and connect, being a champion for all students, and providing opportunities that allow them to get the most out of their educational journey.

PURPOSE

The Volunteer Assistant supports the efficient operation of volunteer program within SAMU. The successful candidate will assist in the recruitment, onboarding, and management of volunteers.

By aiding in the maintenance of strong relationships with volunteers and internal teams, the Volunteer Assistant contributes to the overall mission and objectives of SAMU, fostering a collaborative and engaged community dedicated to achieving our goals.

SUMMARY OF RESPONSIBILITIES

Volunteer Management

• Assist in the recruitment of volunteers.


• Coordinate and schedule volunteer orientations and training sessions.


• Maintain accurate volunteer records, schedules and files within volunteer databases.


• Monitor volunteer performance and provide ongoing support.


• Organize volunteer appreciation events and activities.


• Assist with development and implementation of Volunteer Incentive Program

  Administrative Duties

• Maintain and update HR and volunteer related documentation.


• Respond to inquiries from potential volunteers


• Assist with general administrative tasks as needed.


• Support Volunteer projects and initiatives


• Other duties as assigned

VALUES

Students First - SAMU is here for the students. As such our decisions and actions need to be in the best interest of current and future students.

Inclusiveness - All students belong to SAMU and should feel welcomed and safe. Diversity is embraced, and we continue to learn new ways of being respectful and empathetic to all students and each other.

Adaptability - Underlying all the values is SAMU's ability to adjust and respond quickly to meet students' needs.

Relevance - SAMU continually listens to students, monitors trends, builds partnerships and works to be on point to the changing student population.

Accountability - At SAMU, we take responsibility for our actions and decisions. Likewise, we are responsible stewards of the resources entrusted to us by students

EDUCATION AND EXPERIENCE

• Preference will be given to current MacEwan Students registered in a minimum of one class during either Fall 2025 or Winter 2026 term.

KNOWLEDGE, SKILLS AND ABILITIES

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong technological aptitude are required.


• Ability to maintain confidentiality and handle sensitive information


• Strong attention to detail and accuracy


• General knowledge of SAMU is considered an asset. 


• Excellent communication (written and verbal), interpersonal, and collaboration skills. 


• Possess strong organizational skills. 


• Ability to work independently.

PREFERRED QUALIFICATIONS

• Previous volunteer experience will be considered an asset 
   

WORKING CONSIDERATIONS

• Primarily a sedentary office setting with standard office equipment.


• Ability to sit for extended periods, use a computer and other office equipment, and occasionally lift up to 20 pounds


• Regular interactions with colleagues, volunteers, and external partners.

TERMS OF EMPLOYMENT

Up to 20 hours/week with office hours between 8:30 am - 4:30 pm. Will work around the student's schedule. Some evening and weekend work may be required for this position.

APPLICATION PROCESS

Please address your application to Tosheena Thompson, Volunteer & Hiring Manager. Please attach both your resume and cover letter with the application.

Application Package must include

• Cover Letter


• Resume


• Tentative Fall and Winter 2025-2026 class schedule/availability

ADDITIONAL INFORMATION

Interviews will be conducted April 13 - May 15, 2026 in person at the SAMU Office

We are an equal opportunity employer and welcome applications from all qualified individuals. We thank all applicants for their interest in this position, but only those chosen for an interview will be contacted.