Temporary Part-Time Business Administrator

Description

The Business Administrator (BA) will be responsible for general accounting and office duties, including preparation of monthly documentation. The BA will assist the Executive Director with coordination of services in collaboration with community partners, clients, and caregivers, in accordance with the SA Mission Values and Standards.

KEY RESPONSIBILITIES:

• Performs various accounting duties (billing, accruals, etc.) and maintains documentation related to accounts receivable. Includes preparing monthly invoices for clients and for Special Income Services through the city of Hamilton and Veterans Affairs. Maintain preauthorized debit program for payments received by the day program and submitting preauthorized debit requests. Liaise with clients/caregivers regarding any financial concerns and work in coordination with the Program Services Manager regarding clients’ ability to pay and seeking alternative sources of funding as required.
• Prepare Charitable Donation receipts following Canada Revenue Agency and Salvation Army requirements, maintain Charitable Donation receipt log, following Salvation Army and Revenue Canada guidelines and procedures for receipting.
• Provides input and/or participates in preparing budgets with respect to the departmental Salvation Army budget including monthly review of the budget variances for the program.
• Work with the Executive Director to ensure that programs meet contractual, legal and internal accreditation requirements.
• Develop and implement policies and procedures specific to program services in consultation with the Executive Director.
• Work with the Executive Director to ensure that programs meet contractual, legal and internal accreditation requirements.
• Assist in the production of printed materials/publications.
• Assist with the maintenance of on-line documentation systems.
• Maintain a knowledge and awareness of Salvation Army Territorial Finance Manual and Policies as related to the business of the day programs.  Contribute to the development and implementation of QIP initiatives.
• Prepare and submit meeting minutes as required.

Perform other duties as required.

WORKING CONDITIONS:

• This is a temporary part time position based on 16 hours per week for a period of one year. The start date is to be determined.
• This position is primarily a remote workspace (work from home) expecting it to adhere to local Health and Safety requirements. Office space at program locations will be made available as required.
• Schedule may vary according to requirements of responsibilities – some weekend and evening work may be required.
• Some disagreeable conditions, deals with noted client behaviours such as agitation, aggression/responsive behavior.
• Need to travel to the 2 program locations occasionally (15-20 min drive).

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Completed two (2) years of Community College: Office Administration-Executive or related experience of no less than 5 years.
• Alternative combinations of education and experience may be considered.

EXPERIENCE AND KNOWLEDGE:

• Minimum of 5 years of prior related experience, including, experience in a variety of social service programs and experience communicating orally and in writing.
• Experience including administrative/secretarial and general accounting experience, clerical, customer services.
• Knowledge of community-based resources is an asset.
• Valid Ontario Class “G” Driver’s license, own vehicle and current driver’s abstract that is satisfactory to The Salvation Army, in its sole discretion, is required or other reliable transportation.

SKILLS AND CAPABILITIES:

• Computer literate, Experience/Working knowledge in word processing, excel.
• Lead by example, demonstrate a positive attitude, a strong work ethic, and a willingness to learn and be flexible in the face of change.
• Strong oral and written communication skills.
• Self-motivated and disciplined.
• Excellent interpersonal and customer service skills.
• Maturity and ability to exercise good judgment.
• Good organizational and time management skills
• Maintain information in confidence as required.
• Participate as an active and responsible team member.
• Represent the organization in a professional and engaging manner and assist personnel whom the position supports in developing those skills as required.
• Participate in supervision and annual performance appraisal process.
• Work in compliance with local policies already in place, OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Treat the property of The Salvation Army with due care and caution.
• Act in the best interest of the employer at all times.
• Participate in ongoing professional development and training.
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process.  If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

You must advise your managing supervisor of your intentions prior to submitting your application.