Administrator, Fraser Valley (Permanent, Part-Time)

Are you an organized and compassionate administrator who wants to make a meaningful difference in the lives of women in recovery? 

This position provides administrative support for Cedar Haven Recovery Home in the Fraser Valley and involves overall responsibility for the administrative functions in the Cedar Haven branch.  This position ensures that the team is served in a timely, proficient, and grace-filled manner, facilitating excellent communication within the team, as well as to other parts of the organization and outside agencies.  This role includes some direct support of the program participants, such as getting them oriented and well settled into the program.    

This is a permanent, part-time (22.5 hours per week) position.  The starting range for this position is $25.01 to $27.33 per hour.  

Who We Are

Demonstrating the love of Christ, UGM feeds hope and changes lives through a faith-based continuum of care. We are a proud member of the Canadian Council of Christian Charities and have earned the Best Christian Workplace award again in 2021. We provide competitive salaries, generous vacation and sick leave, an RRSP matching program, as well as the potential for educational assistance and flexible work arrangements. In addition, our extensive benefits plan is fully employer-paid and includes extended dental and medical, as well as $4,500 per year in pooled paramedical expenses. A focus on employee resilience, support for professional development, engagement in meaningful work, and a fun and caring environment are all part of being a member of the UGM team.  If you are someone who desires to learn and grow, has a passion to serve and make a difference, and connects with others with both humility and humour, then you will be a great fit at UGM. 

Main Duties & Responsibilities 

• Model Christ in word and deed. 

• Provide highly responsible and confidential assistance to the Manager, Program Operations at Cedar Haven. 

• Ensure effective administration of the Cedar Haven program, including wait lists, records, and data entry. 

• Act as the administrative and communication HUB for Cedar Haven team. 

• Compile and submit Cedar Haven program measures, ensure KPI data is accurate. Prepare other reports as required. 

• Assist team members with administrative and coordinating tasks.  Maintain office supplies. 

• Lead all administrative functions related to the new program applications, ensuring accurate data engry and sytem integration across ShareVision, SharePoint and UKG.

• Provide a supportive and caring presence to the residents as appropriate.   

• Prepare, edit, and proofread memos, presentations, and other materials such as the Cedar Haven handbook. 

• Track and reconcile petty cash and Visa statements for the Manager, Program Operations and Manager, Recovery Programs. 

• Assist Managers with purchases and tracking invoices. 

• Organize and maintain a proficient filing system in a central filing cabinet. 

• Act as a primary point of contact for external agencies and mission partners, coordinating vistions and fostering strong relationships. Greet and assist donors, visitors and guests, ensuring a welcoming and professional front desk experience

• Manager and submit monthly revenue contracts, including rent collection, which working collaboratively with Ministry partners to ensure compliance and accuracy.

• Ensure timely follow-up of action items to the Managers. 

• May communicate decisions to staff on behalf of the Manager. 

• Adhere to all UGM published policies, practices and procedures, including Occupational Health and Safety. 

• Provide operational support when necessary for on-site events and contribute to the overall coordination of farm activities, demonstrating adaptability in a dynamic farm environment.

• Conduct water sampling in accordance with Fraser Health requirements regularly, ensuring standards are met and submitting results for regulatory compliance.

• Perform other duties as assigned. 

KSA’s 

• Mature individual, committed to Union Gospel Mission’s Mission Statement, Core Values and Statement of Faith. 

• A vibrant and growing relationship with Jesus Christ, our Creator, as Saviour and Lord. 

• Post-secondary education combined with several years of related experience. 

• Consideration may be given to alternate combinations of lived experience and education. 

• Good English skills (verbal, reading and writing). 

• Demonstrated analytical thinking and organizational skills. 

• Advanced experience in administrative environments. 

• Advanced computer skills (Excel, Word and Outlook). 

• At least 20 hours of training in one or more of these subjects: counselling; crisis and conflict resolution; psychosocial intervention for substance use disorders; and trauma-informed practice.  

• Completion of UGM’s Non-Violet Crisis Intervention training and all other mandatory training, including First Aid training/certification and Naloxone training/certification 

• Willing to provide current vaccine information. 

Working Conditions 

• Work Location 

Work is primarily located indoors within an office environemnt utilizing standard office equipment, located at the front desk of a rural farm setting. 
  

• Physical Requirements 

Work is generally sedentary in nature, but may require standing, walking or reaching for up to 50% of the time. Employee is required to look at a computer screen and use a keyboard for up to 60% of the time. Must be able to lift up to 35lbs occasionally.   

• Work Conditions 

Working environment is generally favorable. Lighting and temperature are adequate. Work is performed amid normal conditions of dust, odors, fumes, and noises. This position is required to work in an environment often dealing with clients in crisis situations brought about by diverse problems. Occasional environmental exposures to cold, heat, and water. The ability to function independently and frequently under pressure, while managing multiple concurrent tasks including emergency situations is an ongoing expectation of this position. 
  

• Hours of Work 

This position works a day shift. Some weekend or evening work may be required. Moderate overtime may be required. Working on statutory holidays may be required. 

• Hazards 

Job requires frequent interaction with the public some of whom may be upset, abusive, and/or violent. Job requires working occasionally in unhealthy conditions, including exposure to bodily fluids, lice and bedbugs. Employee is required to hear information about clients’ lives which may be troubling or upsetting, and may cause emotional issues including vicarious trauma. 

• Other 

Due to the nature of the job, and our commitment to a safe environment, the candidate is subject to a criminal record check.