Advisor, Festival and Events Part Time

Position Type:

Closing Date:

Salary/Wage Range:

Working for the City of Burlington

A great career is closer than you think. Come work for the City of Burlington, where you'll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.

We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership.

Type of Vacancy

Existing Vacancy

Hours of Work

Up to 35 hours per week

Contract Length

6–8-Month Contract

Department

Recreation, Community & Culture

Location

This position is eligible for a hybrid work model. When attending an event or meeting in person, your primary office location will be based out of Sims Square – 390 Brant Street. Work location is subject to change at the discretion of the City due to operational demands. Effective 2026 this role will be required to be on site 50% of the time each month.

Position Overview

Reporting to the Manager, Festivals and Events, this position plans, organizes and delivers City-lead community events. The role provides advice and guidance in event planning and liaises with City departments, Regional and Provincial agencies, and stakeholders to secure required permits and approvals, ensuring compliance with applicable municipal regulations and standards.

Responsibilities

This position is responsible to:

• Plan, organize and execute municipal events by developing timelines, work plans and operational schedules to ensure efficient delivery from concept through post-event closeout. Coordinate logistics including site layouts, equipment, security, accessibility and emergency planning.

• Manage multiple events concurrently while prioritizing workloads, meeting legislated deadlines, and adapting to changing operational needs.

• Liaise with City, Regional and Provincial departments and agencies to obtain required approvals, permits, and clearances, ensuring all events comply with applicable municipal bylaws, provincial legislation, and organizational policies.

• Review contracts and agreements in consultation with Legal Services & Risk Management, and assist in resolving contractual, operational, or compliance-related issues as they arise for requirements and approvals and ensure all events comply with regulations.

• Analyze post-event feedback to identify areas for improvement and incorporate solutions for future events. Contribute to Council reports.

• Monitor and maintain budget, in Workday, and complete invoicing and payment requests.

• Assist third party vendor with sponsorship package recommendations & vendor placement coordination.

• Support marketing and communication efforts by coordinating content needs and webpage updates with the Marketing team to ensure timely and accurate promotion of City-lead events.

• Duties and responsibilities are inclusive but not limited to the above.

Requirements

The Advisor, Festival and Events requires completion of a College Diploma in Event Management, Tourism Management, Communications or Marketing, Cultural Planning or a related field and at least two (2) years of experience in planning and delivering community-based festivals and events. Experience in a municipal setting is preferred. Applicants require strong interpersonal, communication, organization, administrative and event planning skills.

A valid G Class driver’s license is required with an acceptable driver’s abstract (no more than three (3) driving related convictions or an accumulation of no more than three (3) demerit points in the previous three (3) years prior to the date of hire).

Accommodations

In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at 905-335-7602 or email us at: [email protected] if you require accommodation to ensure your equal participation in the recruitment and selection process.

Note to Applicants:

We thank all those who apply for positions, but only those applicants who are invited for an interview will be contacted.