Archives Assistant (Part-Time, Temporary)

The City of Port Colborne, located on the south coast of the scenic Niagara region, Niagara’s Port of Call has found the perfect balance – successful industrial and commercial sectors, comfortable and scenic residential areas, white sand beaches, unique culinary choices, the world class Sugarloaf Marina, fishing, golfing, trails, shopping districts along the historic Welland Canal – truly a community that adds to the overall Niagara Experience.

Under the department of Museum & Culture, the Archives Assistant provides assistance to the archivist in the day to day operations of the L.R. Wilson Heritage Research Archives. This includes delivering front of house services to researchers, renters, and visitors in addition to assisting with research requests and tasks related to collections management. This position is responsible for administration tasks related to rentals and revenue generation. The Archives Assistant will help with tasks related to the long-term development of the archives services and collections, including digitization.

Duties & Responsibilities

• Delivers front of house services, including, but not limited to:
  • Providing in-person and telephone reference and research services.
  • Assisting with rental bookings, including rental contracts, fees, administration, and set-up.
  • Assisting with publications sales and donations.
  • Ensuring facilities are kept clean.
  • Operating equipment to assist with research requests i.e. copier, scanner, microfilm reader.
• Assists with programming and special events
• Assists with research projects
• Assists with collections management tasks such as digitization, scanning and photography, and creation of finding aids and indices
• Promotes the L.R. Wilson Heritage Research Archives through partnerships, online presence, and other outreach activities
• Assists with administrative duties, i.e. record-keeping, deposits
• Assists with volunteer management
• Assist with tasks for the Roselawn Centre as assigned and required.
• Other duties as assigned

Education

• Minimum 2 year college diploma in related field or equivalent experience; university degree is an asset
• 1-2 years experience in a related field
• Keen interest in history; local history knowledge is an asset
• Proficiency in MS Office
• Knowledge of Museum/Archival practices
• Ability to operate a digital scanner, digital SLR camera
• Strong prioritization and organizations skill with high level of accuracy
• Exceptional customer service, interpersonal and communication skills
• Ability to read handwriting
• Ability to handle fragile collections materials

This is a part-time, temporary position working 15 hours per week. The rate is $23.81 per hour and comes with eligibility for enrolment in the OMERS Pension Plan.

This job posting is for an upcoming vacancy and is for a temporary contract lasting approximately 10 months.

Please apply by uploading a current resume and cover letter. Deadline to apply is February 26, 2026 at 11:59pm.

Current employees please apply on Workday using the Jobs Hub application.

We thank all those who apply but advise that only those applicants selected for an interview will be contacted. 

The City of Port Colborne is an equal opportunity employer.  Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Human Resources staff of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Personal information is collected under the authority of the Municipal Act, 2001 (S.O. 2001, c.25) and will be used to select a candidate.