Assistant Court Clerk

Position Title:      Assistant Court Clerk  
Department:       Police

The Ottawa Municipal Court is seeking highly motivated applicants for the part-time position of Assistant Court Clerk who are committed to a long career with our department. The Municipal Court is located in the Ottawa Law Enforcement Center with the Ottawa Police Department and both offices frequently work together to accomplish the work and goals for police and court operations.  The men and women of the Departments are guided by the values of Service, Integrity, Tolerance, Dignity, Stewardship and Flexibility; and a vision To Protect and Serve with Duty, Honor, Integrity and Trust.

With an authorized strength of one (1)Court Clerk, one (1) Assistant Court Clerk, one (1) City Prosecutor and one (1) City Judge, the court hears all cases filed for criminal violations of municipal code (Traffic, Code Enforcement, Criminal).  The Assistant Court Clerk is assigned to the Investigations and Support Services Division (ISSD) and is the first person the community interacts with when entering the Law Enforcement Center for court matters.  Having a customer service approach and desire to help those in need is a primary function of the position.  The Assistant Court Clerk is an integral part of the criminal justice process that helps ensure victims are served and offenders are held accountable by timely processing requests, reports, hearing and trials; and ensuring that all required documents adhere to local, state and federal requirements.  The right person for the position will possess a strong ability to maintain confidentiality, work as a team, understand that different people have different roles in the organization and work well with officers, court staff, other city departments and the public.  The Assistant Court Clerk  must maintain all KBI and KSCJIS requirements for entering criminal justice information, including arrest warrants, stolen items, arrest and offense data, or other data required for court reporting.

All police department employees are encouraged to remain physically and mentally fit.  Employees can work out during the duty day in the department fitness center.  Other opportunities include being part of the department’s Peer Support Team, internal department committees, patrol ride along, and more.

MINIMUM QUALIFICATIONS:  Employees must be a Kansas resident upon hire, 18 years of age at time of appointment and a U.S. citizen, possess a valid Kansas driver’s license upon appointment, and be insurable by the city’s insurance carrier; high school diploma or GED is required, college credit preferred. Applicants must establish and maintain residency within Franklin County or within a driving distance of 35 miles of the Ottawa City Hall, AND within the state of Kansas within one year of hire. Applicants must successfully complete the following hiring steps: oral panel interview and a thorough background investigation. Candidates recommended for hire will be required to successfully complete a pre-employment drug screen, psychological examination, and physical exams.

AUTOMATIC DISQUALIFIERS:

• Convicted of, or admission to a felony or any offense that would be constituted as a felony within the State of Kansas or the United States.
• Convicted of, or admission to, or diversion of a Class “A” or “B” misdemeanor or similar crime from another state within the past three (3) years or been convicted of any crime of a sexual nature.
• Has been dishonorably discharged from any branch of the United States Armed Forces.
• Has had state certification as a Law Enforcement Officer denied, revoked, or suspended.
• Falsified or lied about any information requested on a questionnaire or application as part of the hiring process.
• Exhibited any conduct or a pattern of conduct that would tend to disrupt, diminish, or otherwise jeopardize public trust in the law enforcement profession.
• Have used marijuana or synthetic drugs within the past one (1) year.
• Have used prescription medication illegally within the past three (3) years.
• Have used any other illegal drug within the last five (5) years.
• Have an established pattern of prescription medication abuse.
• Have an established pattern of alcohol abuse. Have had a Driving Under the Influence (DUI) conviction or diversion as an adult within the last five years or show a pattern of traffic law violations that indicate disrespect for traffic laws and disregard for public safety; or have had their driver’s license suspended or revoked within the past three (3) years.

Date Opened:                  11-19-2024
Date Closed:                    Until Filled
Classification:                  Part-Time (up to 1040 hours scheduled). 
Starting Pay:                    $20.21/hr.
Hours:                               Day Shift:  Hours vary depending on schedule from 8 a.m. to 5 p.m. Monday-Friday.  Must be able to work on scheduled court days (currently Wednesdays).

View Job Description: https://9968d8e5-4e15-4d33-91fb-e26c5b613d17.usrfiles.com/ugd/9968d8_d9bf01b305dc45419a196794ee33a0c4.pdf

The City of Ottawa is an Equal Employment Opportunity Employer.