Associate Vice-President: Internal Governance

Reports to: VP Administration     

Rate: C5  

Contract term: 1st Monday in May - April 30 

Hours: 12 - 14 hours per week   

Posting closes Thursday, April 2 at 11:59pm. 

General Scope of Duties 

The AVP: Internal Governance is responsible for chairing the Internal Governance standing committee and any directly related ad-hoc committees of the SRA. Additionally, the AVP: Internal Governance is responsible for dealing with the long term infrastructural concerns of the MSU. Further, the AVP: Internal Governance shall make recommendations to and shall advise the Vice-President Administration in matters relating to their portfolios. They will also be responsible for attending meetings that are relevant to their portfolio as advised by the Vice-President (Administration). 

Judgement/Thinking (40%)
 

• Create, review,
  amend, and rescind Operating Policies and Bylaws.


• Submit memos clearly explaining any proposed policy changes.
   


• Prepare a detailed year plan for committee efforts throughout term of employment and present it to the SRA.
   


• Research potential solutions to current problems in governance and policies.
   

Internal Communications/Collaboration (25%)
 

• Consult with staff, volunteers, and/or community members on matters pertaining to policy, procedure, and assembly business.
   


• Regularly report to the SRA and Vice-President (Administration) with regards to progress and other projects.
   


• Assist the Vice-President (Administration) with projects and duties when requested.
   


• Review all policy changes proposed by staff and provide edits and recommendations.
   


• Submit notice, minutes, and agendas of meetings to the relevant staff member(s) to have them uploaded to the MSU website in a timely manner.
   


• Participate in the transition of successor.
   

Supervision/Professional Development (15%) 

• Chair
  the SRA Standing Committee on Internal Governance and other relevant committees on a regular basis.
   


• Organize and manage committee meetings.
   


• Organize and manage resources and communication channels for committee members.
   


• Provide training and outline responsibilities of committee members.
   


• Notify, in writing, members who are within one meeting of losing their committee seat.
   

Innovation/Initiative (10%)
 

• Propose creative solutions to problems regarding internal practices.
   


• Develop new internal procedures to accommodate changing circumstances.
   

Decisions/Actions (10%)
 

• Consider information provided through consultations to propose Operating Policy and Bylaw changes to the SRA.


• Assess recommendations by the SRA for feasibility and propose alternatives,
  where needed.
   

Knowledge, Skills and Abilities 

• Knowledgeable in scope and focus of the Standing Committee 


• Knowledgeable of parliamentary procedure, MSU Constitution, Operations, Bylaws, and Policies 


• Understanding of the MSU legislative process and the complexities of policy creation 


• Strong research and critical thinking skills 


• Ability to make reasoned and impartial decisions 


• Ability to communicate clearly and succinctly and to moderate debate 


• Ability to effectively chair meetings 


• Strategic planning abilities 


• Ability to work both independently and in a team 


• Ability to carry out research projects from start to finish 

Effort & Responsibility 

• Effort required to consult with all stakeholders affected by a change to an Operating Policy 


• Effort required to maintain strong community and campus partnerships 

Working Conditions 

• Hours of work are variable 


• Time demands may exceed stated hours of work 


• Access to shared work space in the MSU Committee Room 

Training and Experience 

• Must attend SRA Training weekends 

Equipment 

• Use of a personal computer is preferred 


• Access to a shared office computer 


• Other business machines as required