Development Coordinator (part time, contract)

Employment Opportunity

TO Live 

Development Coordinator (part time, contract)

Toronto, Canada

TO Live has a part-time 3-month contract opportunity in its Development Department in the role of Development Coordinator. 

Reporting to the Director of Philanthropy and Sponsorship and/or their designate, the Development Coordinator will provide support of TO Live’s Development department to advance TO Live’s fundraising goals.  This individual will support fundraising initiatives including government and foundation grants, corporate partnerships, individual giving, donor relations, as well as stakeholder relations and general departmental administration.

ACTIVITIES AND RESPONSIBILITIES

Fundraising Support & Pipeline Development

·       Support the implementation of fundraising initiatives, spanning corporate and individual giving, programming sponsorships, and government and foundation grants in conjunction with the Director of Development and/or their designate.

·       Support the growth of a robust pipeline of prospects, by researching, identifying, and qualifying potential donors and partners.

·       Monitor the TO Live Foundation and TO Live Donate inboxes, responding to inquiries and escalating issues as needed.

·       Liaise with internal departments, including Finance, Programming, and Marketing & Communications on fundraising initiatives.

·       Prepare collateral materials and other documents to be used in stakeholder relations.

·       Assist with planning, coordination, and execution of development events and sponsor activations.

Administrative and Additional Duties

·       Maintain a calendar of activity for proposal/grant deadlines.

·       Maintain a calendar of sponsor payments and contract deadlines.

·       Assist in the preparation of correspondence, proposals, reports, briefing materials, meeting minutes.  Research and prepare prospect profiles.

·       Enter and maintain database records in Raiser’s Edge.

·       Ensure the ongoing maintenance of department files.

·       Audit development-related content on the TO Live website in collaboration with Marketing, recommending and supporting necessary updates.

·       Oversee data entry and the ongoing maintenance of development-related records using Raiser’s Edge.

·       Represent TO Live at shows, events and other donor-relations functions, as required.

·       Assume additional responsibilities as assigned and actively participate as a member of the broader TO Live team.

JOB SPECIFICATIONS

·       Ability to handle multiple tasks and meet strict deadlines; strong planning coordinating, and scheduling skills.

·       Ability to learn quickly, take initiative and to work both independently and as part of a new and growing team.

·       Customer service/donor relations experience, with exceptional oral and written communication skills.

·       Superb organizational and multi-tasking skills, prioritization skills and a precise attention to detail.

·       Demonstrates exceptional follow-through; ability to respect and maintain a high degree of confidentiality.

·       Proficiency in Microsoft Office Suite (Word, Outlook, Excel), internet and office equipment.

·       Prior experience with project management platforms (Asana) is an asset.

·       Knowledge of EBMS, Raiser’s Edge is an asset.

·       Commitment to professional development, AFP Code of Conduct and Donor Bill of Rights.

·       Commitment to a career in fundraising, sponsorship and arts management preferred.

WORKING CONDITIONS

·       Flexibility in hours and schedules and include work on nights and weekends as required.

·       Lack of natural light in workplace.

·       Travel between TO Live venues as required.

THE ORGANIZATION

TO Live is one of Canada’s largest multi arts organizations, operating three iconic venues: Meridian Hall, the St. Lawrence Centre for the Arts and Meridian Arts Centre. In addition, TO Live presents a full range of performing arts, theatrical and concert events at these venues in both downtown and uptown Toronto. With these two hubs of creativity and content creation, TO Live has a unique place and perspective to activate creative spaces by inspiring local and international artists, connect audiences and to be the nexus for new ideas, elevate artistic potential, and be the catalyst for creative expression that is reflective of Toronto’s diversity.

HOW TO APPLY:

Interested applicants should apply through our TO Live careers website at: https://tolive.bamboohr.com/jobs/

No phone calls or emails please. TO Live thanks all applicants in advance. Only those candidates selected for an interview will be contacted.

Together with the Toronto Public Service’s (TPS) initiatives, which TO Lives follows and adheres to, TO Live encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and others who may contribute to fostering innovative ideas and solutions.

We ask that you complete the questions provided as part of the online application to assist us in ensuring our recruitment process and programs are equitable and accessible. Your responses are voluntary and the information that you provide is strictly confidential.

We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process. 

Date Posted: April 14, 2025

Application Deadline: April 20, 2025

Start Date: As soon as possible