Front Office Coordinator (Part-time Temporary)

Here at Ooma we empower people to connect in smarter ways. We do this by creating powerful communication experiences through our cloud-based platform to bring people together at work and at home. Our solutions help small business owners stay connected with their customers and manage their businesses from anywhere. For larger companies we provide customized unified communications solutions to meet their unique needs. At home, we help our customers connect with their loved ones by providing the #1 rated VoIP phone service available. We also provide them with peace of mind through our innovative smart home security solution. At Ooma, all our products and services are priced competitively, because we believe advanced technology should be accessible to all. 

Ooma is seeking a responsible Office Coordinator to join the team to help support the Vancouver, Canada office.

What You’ll Do: 

• Ensure the office is clean and safe, order weekly lunches, order office supplies, ensure mail is opened and distributed timely 


• Renew annual business license


• Work with building property management regarding maintenance and anything related to ensuring the building is safe for employees


• Finance & Accounting: Work with accounts receivable and accounts payable and ensure all invoices are scanned to AP and checks are sent in a timely manner. Generate purchase orders in Netsuite. Approve Invoices in Stream. 


• Track company credit card receipts  


• Recruiting Support: Work with recruiters and local hiring managers to set up onsite interviews and greet candidates 


• Prep New Hire on-boarding: Work with HR to confirm when new hire/s starting and set up new hire workstation if onsite. Work with IT to ensure the IT checklist is completed by hiring manager and equipment Is ordered. 


• New Hires: Greet new hire, secure room for New Hire Orientation and give a tour of the office on their first day 


• Events and Meetings: Ensure guests planning to visit have a workstation and accommodations are set up. Set up meeting room for All Hands, team meetings, and company events, both on and offsite.  


• Special projects: Assist with special projects, such as employee cubicle moves, facility updates, and other duties as assigned 


• All other duties as assigned

Experience We’re Looking For: 

• 1+ years of experience in a receptionist/office management role required


• Must demonstrate the ability to “wear many hats” and jump in when needed


• Proficient in MS Office (Word, Excel, Powerpoint)


• Excellent organizational skills and follow-up


• Excellent communication skills, both verbal and written. Comfortable in using on-line meeting platforms such as zoom and MS Teams.


• Must be dependable and able to work independently


• Pleasant demeanor and able to work with many levels of employees 

*Hourly rate is $18-22/hour, depending on experience.  

**This is an onsite role: 20 hours/week, Monday – Friday, 9:30- 2pm PT (with flexibility to go to 4pm PT)