Mental Health & TMS Operations Administration

Job Summary - Current proposed hours: 9am-2pm or 9am-1pm Monday-Friday

Canadian Health Solutions is a growing group of health service companies that develops and provide leading medical and research services. Located in Halifax, NS, Canadian Health Solutions Inc. is seeking a part-time Medical Administrator who will apply their exceptional organizational and interpersonal skills as a contributing team member of the CHS team, including daily in-office support and clinic activities. You will work with our team of mental health professionals including psychologists, psychiatrists, social workers, councilors, and our team of TMS Technicians.

Responsibilities

• Be the first person to receive and interact with external clients, customers, vendors, consultants, suppliers, guests and visitors to our office.


• Answer telephones as required, triage inquiries, take messages, send and receive fax and mail as required. Manage the flow of information to any member of our clinical team.


• Communication and follow-up with pharmacies and other family practices for requested medical information.

• Assist with the administration of TMS Services by opening and closing client paper and electronic files as per company standards, prepare medical charts, scanning documents, index medical records, filing and tracking all correspondence relating to those files.


• Transcription (from audio dictation and from printed, written or electronic documents). Including specialist reports, medical-legal reports, recorded meeting minutes, letters and correspondence.


• Preparation and distribution of physician reports regarding client’s progress.


• Communicate with referring physicians’ offices by phone, fax or email


• Request medical documentation when required by TMS staff/psychiatrist.


• Administrative/practical task support for CHS Psychiatrist’s workdays in Halifax.


• Assist with preparation for clinical rounds.


• Use of Microsoft Word, Excel, Outlook, Adobe Acrobat, Jane App, and other medical related computer software as required.


• Other clinical projects and client file related work as assigned.


• Work cooperatively to accomplish additional tasks as necessary to achieve the Employer’s clinical and business objectives


• Develop and maintain positive and effective working relationships with patients, the public, other staff and physicians.