Payroll Administrator

THE OPPORTUNITY

This role is a part-time position (22.5hrs/wk) as part of a dynamic team responsible for processing bi-weekly payroll for all employees. The primary responsibilities for this role include maintaining employee records, processing wages and benefits deductions, and reconciling related expenses and accruals from employee onboarding to separation. The Administrator is also responsible for assessing current procedures and improving efficiencies in operational processes. 

This role will report directly to Human Resources is required to treat all Human Resources, payroll and benefit information with the strictest confidentiality. 

WHY WORK FOR US

• Positive workplace culture - We offer a competitive suite of benefits and programs, including an employer paid benefit plan, generous sick days and vacation time, Group Deferred Profit Sharing, Health Savings/ Tax Savings Account, performance bonuses, and competitive salaries.


• Workplace balance & flexibility - Whether you are an emerging professional that still wants time to see the world, a new parent craving a schedule that works better for your family, or an experienced senior professional looking to downshift, our workplace offers many flexible arrangements that can better blend work and your personal life.


• Collaborative leadership - Our organization believes strongly in diverse and collaborative leadership. Wherever possible we provide opportunities for all staff to be involved in shaping and improving the work we do, contributing to the development of our organization, and setting a course for the future.


• We walk (and bike) the talk - We are focused on creating safer, more sustainable, and livable communities and we take action in our own offices and regions. Our offices are centrally located and equipped to support travel to them on foot, bike, scooter, and transit.


• Agility, innovation, and responsiveness – As a smaller consulting company, we are proud of our ability to respond quickly to new ideas and opportunities, as well as challenges as they arise. We are a company of fun, warm, innovative and solution-focused individuals and we welcome (and invite!) other like-minded folks to contribute to a more positive future together with us.

WHAT YOU BRING TO WATT

• 3-5 years Payroll work experience is required. PayWorks platform would be considered an asset.


• Payroll Compliance Professional certificate from the National Payroll Institute is required.


• Advanced knowledge in processing bi-weekly payroll using online payroll software.


• Well-versed in payroll legislation and provincial employment standards with strong capabilities to conduct research and analysis.


• Ability to work with numbers quickly and accurately.
  


• Knowledge of WSA and taxable benefits details.


• Effective multi-tasker and systematic in solving problems and implementing solutions.


• People-oriented; approachable; results-driven.


• Experience in Excel and is a fast learner of payroll and accounting software.


• Excellent and effective verbal and written communication skills.


• Previous experience in Ajera is considered an asset.


• Experience in workers’ compensation payroll reporting (quarterly and annually) and BC EHT is required.

WHAT YOU WILL DO

• Review employee timecards on a weekly basis and accuracy. Assist employees and managers with timecard adjustments.


• Process bi-weekly payroll for all employees using the financial and payroll systems.


• Set up appropriate pay elements for all new hires.
  


• Audit and update systems as required to ensure accurate vacation, sick, and bank time.


• Reconcile payroll and benefit invoices including Earnings, Deductions, Group Insurance, Health Spending, RRSP, allowance, etc.
  


• Prepare monthly and year-end reports for accrued pays and benefits.


• Generate accurate T4 documents within the required timelines.


• Respond to payroll and benefit related inquiries from staff and external authority in a timely and professional manner.


• Maintain accuracy and completeness of all payroll related records.


• Ensure filing system and employee records pertaining to payroll are kept current.


• Participate in the continuous review and improvement of payroll processes and procedures.


• Address benefit insurance issues as they arise and act as liaison between the Company and insurance providers.


• Process final payment and termination of employees in compliance with legislative and common law requirements.


• Issue system-generated ROEs.


• Quarterly and year-end payroll reporting for all workers compensation insurance (WCB, WorkSafe, WSIB, etc.).


• Provide assistance to internal and external auditors.


• Other duties as required.

Please Note:   WATT Consulting Group is a dynamic and growing organization, as a result the above role and responsibilities may change as the requirements of WATT Consulting Group business change.