Student Events Coordinator (7 Month Contract)

The Student Events Coordinator (SEC) is an entry-level student position, working in a team environment, responsible for enhancing student life and creating campus community through a variety of programming initiatives. The SEC will primarily focus on logistical and promotional aspects of Students’ Union events (UASUevents), including the development of event partnerships and the execution of special events.

UASUevents is currently looking to hire for 1 position lasting from October 2025 till the end of April 2026. The SEC will report to the Manager of Programming.

ROLES AND RESPONSIBILITIES

1. Assist in the planning, implementation, marketing, and recruitment of Students’ Union programming and special events including, but not limited to: Week Of Welcome, New Student Orientation, Campus Cup, AntiFreeze, Movie Nights, SUBstage Sessions, Night at the Horrorwitz, Last Class Bash, Weekly events, and other events hosted by UASUevents.


2. Be responsible for aspects of event management of various events, including: logistics, volunteer management, promotions, and same-day coordination


3. Be responsible for partnership development and relationship maintenance to further support the development of a full and diverse programming calendar


4. Oversee aspects of Regular Programming (Trivia, Karaoke, Music Bingo, etc) including but not limited to communication with and tracking of hosts, creation of Trivia and Music Bingo content, coordinating with external partners to ensure smooth operation of the events


5. Support other staff members in their responsibilities, as needed to ensure the success of the entire UASUevents portfolio


6. Be responsible for communication and major campaigns directed toward students through a variety of forms (Websites, Email Lists, Social Media, Marketing Projects)


7. Help develop and support the Events Crew volunteer programs as well as assist with other UASUevents volunteer teams such as the Week of Welcome program or Media Team. Work within guidelines and recommendations related to volunteer management as set by the organization.


8. Manage digital assets including the UASUevents Network and digital media projects (still images, videos) for UASUevents


9. Submit regular reports including monthly reports and project reports.


10. Train within the Horowitz Events Centre in a variety of event roles


11. Perform other job-related duties as required by the Manager of Programming and the Manager of Orientation and Events

QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS

• Must be registered as an undergraduate student at the University of Alberta during the term of employment, and must be a Students’ Union member.


• Ability to work independently and as a contributing member of a team.


• Ability and willingness to work with people in a respectful, diplomatic and credible manner.


• Ability to develop educational curriculum and deliver content to volunteers and students.


• Computer skills, including proficiency with Microsoft Office or Google Suites applications, are recommended. Experience with Mac operating systems, and Adobe Creative Cloud (Lightroom, Illustrator, and Photoshop) will be considered an asset.

PREFERRED SKILLS

• Event Management


• Volunteer Management


• Project Management


• Knowledge of the Students’ Union


• A valid Alberta Driver’s License

WORKING CONDITIONS

• This is a 7 Month Contract (October 1st, 2025 to April 30th, 2026)

25 hours per week from October till the end of April.

Willingness and ability to work varying hours – including weekends and evenings.

APPLICATION

Please submit a resume and cover letter. In your cover letter, please outline your relevant experiences and interests in regards to this position.

APPLICATIONS CLOSE : September  15th, 2025

START DATE : October 1st, 2025

Thank you for your application. 

Any questions about this posting can be directed to Sarman Bhullar at [email protected]