Executive Assistant with Design/Marketing experience

Job Description

The Executive Assistant at our agency should not only enjoy supporting company executives but should also have a passion for creativity and the world of digital entertainment. He/she will spend the majority of the time assisting the CEO in managing his day-to-day schedule, assisting with email correspondence, and handling various administrative tasks.

He/she will also be brought into creative meetings, observe the post-production and design processes, and sometimes help with social media posts on LinkedIn, Twitter, Instagram, etc. The ideal candidate is an organized support player who is excited to learn about the Creator Economy from a 360 point of view. He/she should be eager to learn and want to level up within the organization. 

Who you are:

• A proactive problem solver
• A highly organized individual
• Someone who regularly engages in social media
• A lover of YouTube content and the creator economy
• A seeker of greater education

What you’ll do

• Maintain and organize the executive's calendar, scheduling appointments, meetings, travel and other events
• Act as the primary point of contact for internal and external inquiries addressed to the executive. 
• Coordinate and schedule meetings both internally and externally, prepare any materials needed for the meetings, and take meeting notes when necessary.
• Organize domestic and international travel for the executive, including flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure the executive's travel arrangements run smoothly.
• Handle administrative tasks such record-keeping and expense tracking. Maintain an organized system for both physical and digital invoices and receipts.
• Maintain confidentiality in all matters related to the executive's work and personal life.
• Assist the executive in managing various projects by coordinating deadlines, tracking progress, and providing necessary support
• Assist in organizing and coordinating company events, conferences, and other functions.
• Conduct research on specific topics, as requested by the executive, to provide relevant and timely information.
• Handle ad-hoc tasks and projects assigned by the executive, demonstrating flexibility and adaptability. May scheduled personal travel, appointments, and perform common PA tasks as needed.

Preferred Requirements:

• Advanced English Level is required
• 2-3 years of prior administrative assistant experience
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Critical attention to detail and highly organized
• General knowledge of the YouTube landscape is essential