Executive Assistant to the Managing Director

Job Area:
Operations

Application Deadline:
As soon as possible

Location:
1 Finsbury Avenue
EC2M 2PF London
United Kingdom
London

Join BIG!

BIG is a group of 700+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our Copenhagen, New York, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One to living in floating cities and eventually Mars! While we are led by a group of expert partners, directors, and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in and to give form to our future one project at a time..

We are dedicated to creating and maintaining a cool workplace where we want to be and we continuously work at becoming better and better at what we do.

Read more about us on Big.dk

Executive Assistant to the Managing Director

BIG is looking for an Executive Assistant to support and work alongside the Managing Director of the London studio. You will be responsible for the day-to-day workings of the MD’s schedule, with the priority of keeping her on time and prepared for each day. The ideal candidate will be an organised, proactive, and solution-oriented individual with excellent communication, time-management and problem-solving abilities.

You will interface directly and regularly with other BIG executives to schedule frequent internal and external meetings; as such, strong prioritisation and multi-tasking skills are required to effectively negotiate the “Calendar Tetris” that can accompany busy schedules.

We are seeking an affable person who can quickly build strong relationships with people at all seniority levels, both internally and externally. You will occasionally handle sensitive information, so discretion is crucial.

While your primary focus will be on supporting the Managing Director, you will be an important part of the wider Operations team, and will work regularly with other Executive Assistants in London and globally.

Key Responsibilities:

• Successfully manage a busy and ever-changing calendar
• Coordination of travel itineraries and obtaining visas
• Develop working relationships with external clients and internal stakeholders
• Preparation and logistics for in-house meetings and external events
• Provide general administrative and occasional personal support

We seek someone with:

• A Bachelor’s Degree or equivalent combination of education
• Fluent in spoken and written English. Danish is a plus
• Has excellent interpersonal and written communication skills
• 10+ years’ relevant experience required
• Strong proficiency in Microsoft Office, Adobe is a plus
• A calm demeanour and an eye for detail
• A preference for a busy, high-paced and creative environment
• A proactive and organised mindset - both big-picture-savvy and detail-oriented
• Ability to be discreet with confidential information

This job description reflects the core activities of the role although there will be changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work.

Application

Please upload your CV, cover letter, and any relevant references. We will contact you if your profile matches our requirements.

Salary will be subject to experience and qualifications. Relevant applicants will be interviewed on an on-going basis, as we are seeking to fill this vacancy as soon as possible.

Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we value, celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. We are committed to promoting equal opportunities and creating a workplace culture in which diversity and inclusion is valued - if you have any questions about this vacancy (or require any reasonable adjustments to be made to the process due to a disability), please specify this in the designated section of the application form.