Documentation Controller Project/Engineering · Esbjerg

Growing fast, we are now looking for an experienced Documentation Controller to join our growing team in Esbjerg, Denmark.

The Document Controller shall maintain and manage all documentation (reports, memos, proposals, tenders, engineering deliverables, photos, images…), in electronic or physical format, associated and relevant to the specific assigned project(s), in accordance with the approved relevant Document Management System.

The Document Controller shall coordinate with the different Stakeholders within the organisation and ensures that Documents are kept in the right location and are accessible to individuals according to the stablished Communication. This role often involves working to deadlines and ensuring that all departments of the organisation are following the same Procedures and processes with regards to Project(s) information.

Your field of responsibility

• Develop and implement processes related to document control and management, including potential modifications as required

• Checking quality of documents

• Monitoring processes associated to Document Management

• Producing listings

• Setting up project filling systems

• Teaming up with other documentation groups, as required

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence

• Input document data into the standard registers ensuring that the information is accurate and up to date

• Generate the various document control reports as required

• Typing of site documents, and follow up of all the site needs

• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable

• Maintain updated records of all approved documents and drawings and their distribution clearly

• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

• Maintain the files and control logs as required by the project.

• Collaborate in the Communication Plan activities as required, associated with the distribution of updated documentation

• Participate and collaborate, as required, in Quality management activities and audits (internal or third parties), ensuring the Document Management System activities are rightly implemented and monitored

Your skills and experience

• Ability to analyse data and come to conclusions
• Very detailed oriented
• Great time management skills
• Ability to implement follow procedures exactly
• Remarkable organizational skills
• Microsoft office suite skills. M-Files desirable.
• Can work independently without much guidance
• Ability to communicate with team