Management Assistant | Extended Leadership Team

Some people genuinely enjoy making other people's work easier.

They're the ones who create structure when calendars become complex, keep travel plans running seamlessly and always seem to be one step ahead, because they take pride in making a difference behind the scenes.

If that sounds like you, this could be your next opportunity.

On behalf of Xellia Pharmaceuticals, ProScout is recruiting a Management Assistant to support five members of the company's newly established Extended Leadership Team (XLT).

Xellia is a global pharmaceutical company headquartered in Copenhagen, developing and manufacturing critical care and anti-infective therapies that help save lives around the world. Operating in a highly international environment, Xellia combines scientific excellence with collaboration, high professional standards and a strong execution culture.

Help great leaders stay focused on what matters most

As the administrative backbone for five senior leaders, you'll ensure that planning, coordination and logistics run seamlessly, allowing them to focus on leading the business.

Your responsibilities will include:

• Coordinating international travel, including flights, hotels and logistics.

• Managing expense reports, reimbursements and related administrative processes with accuracy and attention to detail.

• Coordinating calendars and meetings across multiple stakeholders while balancing changing priorities.

• Providing reliable day-to-day administrative support to five senior leaders.

• Coordinating logistics for leadership meetings, workshops, off-sites and internal events.

• Booking venues, hotels and external suppliers while ensuring everything is in place.

• Handling confidential information with professionalism and discretion.

You're at your best when you're making life easier for others

You're naturally service-minded, dependable and well organised. You enjoy supporting several leaders simultaneously, communicate confidently across cultures and remain calm when priorities change.

You don't wait to be asked. you anticipate needs, take ownership and consistently deliver work that others can rely on.

Your experience has prepared you for this role

We're looking for someone who already has a solid foundation within administrative support and who enjoys working in an international business environment.

Ideally, you bring:

• 3-5 years of experience as a Management Assistant, Personal Assistant or a similar administrative support role.

• Experience supporting multiple senior leaders in a professional, international organization.

• Solid experience with travel planning, expense management, calendar coordination and meeting administration.

• Excellent English communication skills, both written and spoken.

• Strong digital skills and confidence using Microsoft Office and collaboration platforms.

Danish is considered an advantage but is not a requirement.

Join an environment built on trust and collaboration

You'll work from our headquarters in Copenhagen and become part of a highly professional environment where collaboration, quality and mutual respect are central to the way we work.

Although your primary focus will be supporting members of the Extended Leadership Team, you'll work closely with Xellia's Executive Assistant team and become part of a collaborative network that supports senior leadership across the organization.

We'd love to hear from you

ProScout is managing the recruitment process on behalf of Xellia Pharmaceuticals. If you have any questions about the position, you're welcome to contact Sara Åkerström, Managing Partner at [email protected].

Applications are reviewed on an ongoing basis, so we encourage you to submit your CV together with a few lines about what motivates you to apply for this role.