Personal Assistant

Why do we need you?

To continue our journey of creativity, innovation, and setting best practice, we are looking for a PA to both the Global Design Director and Director of Henning Larsen in Denmark. You will be able to bring your experience and your highly professional and thorough way of working into play. This role offers an exciting task variety, a complex stakeholder landscape and the possibility to work at the interface between the directors and the global studio of Henning Larsen Highly autonomous with the willingness to understand the business and the larger environment, you secure a smooth daily operation and keep the overview in busy times.

What will you be doing?

Your key tasks and responsibilities will be:

• Calendar management: Coordination of meetings and seminars across different time zones and stakeholders, handling travel arrangements and bookings, and maintaining an overview of calendars and ensure efficient scheduling
• Working with multiple stakeholders: Keeping track of deadlines and agendas, and ensuring smooth communication   
• Document handling: Drafting, proofreading, and quality-checking multi-disciplinary documents, including agendas, presentations, meeting materials, and correspondence in Danish and English
• Supportive and practical tasks like onboarding new colleagues, screening the mailbox of the Global Design Director, ensuring smooth daily operations, settling travel expenses, and much more.

What are we looking for?

As our new PA to the Global Design Director and Director of Henning Larsen in Denmark we anticipate that you have:

• Very good written and oral communication in Danish and English at a professional level and mature Power Point, Microsoft Word, Excel and Outlook skills.
• Very flexible, professional and thorough ways of working and very structured document handling 
• As we are a people business, it is also important that you are approachable and good at creating relationships across the organization

The ideal candidate is structured, professional, and thrives in a dynamic environment where no two days are the same.  So, if you are a dedicated team player who enjoys taking initiative and creating structure in a fast-paced setting, we would love to hear from you.

As a member of Henning Larsen, we anticipate that you are:

• An excellent communicator
• Proactive and results-driven
• Committed to excellence and professionalism

What are we offering?

Joining Henning Larsen, you can expect:

• Collaboration with a global network of professionals, supported by a company recognized for design excellence and innovation
• A dynamic and inclusive workplace committed to supporting talent, collaboration and creativity

How do you apply?

Submit your application and CV before 30.04.2025. Please note that interviews will be conducted on an ongoing basis.

If you have questions, please contact Eva Ravnborg, Director of Henning Larsen in Denmark, [email protected]

About Henning Larsen

Henning Larsen is an international design studio with strong Nordic roots and values at the core of who we are. With over 650 employees, the design community spans studios in eight countries including Denmark, the United States, Singapore, Germany, Norway, Sweden, Australia and Hong Kong.

We believe that creativity in design thinking is propelled through an active use of data and knowledge in the process. United by a mission to craft sustainable societies where people and nature flourish, our partnership with the Ramboll Group builds on deep interdisciplinary expertise. Together, Henning Larsen and Ramboll have access to the world's leading designers, experts, technology, and digitalization, enabling us to deliver world-class knowledge in a local context to create impactful design benefitting our clients and society at large.

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All your information will be kept confidential according to EEO guidelines.