Human Resources Assistant

For more than 30 years, TransPerfect has provided comprehensive language and technology solutions to help our clients communicate and conduct business more effectively in a global marketplace. Equipped with a quality management system certified to both the ISO 9001:2015 and ISO :2015 standards, TransPerfect provides a full array of language and business support services, including translation, interpretation, multicultural marketing, website globalization, subtitling, voiceovers, staffing services, e-learning and training, and legal support services. TransPerfect also offers a suite of next-generation technologies that significantly reduce costs and improve consistency throughout the translation process, making TransPerfect the vendor of choice for the world's leading multinationals.

With annual revenues of over $1.1 billion, TransPerfect is the world's largest provider of language services and technology solutions. From offices in more than 90 cities on six continents, TransPerfect offers a full range of services in 170+ languages to clients worldwide. With an unparalleled commitment to quality and client service, TransPerfect is fully ISO 9001 and ISO certified. TransPerfect has global headquarters in New York, with regional headquarters in London and Hong Kong.

Overview:

The Human Resources Assistant is key player in our International HR Team. They have a pivotal role involving regular contact with various internal and external stakeholders (HR team members, Recruitment, the wider TransPerfect workforce and external providers).

The main functions of the role are to provide administrative support across different HR fields (on-boarding, payroll, compliance, international mobility, absence management, HRIS, benefits, international HR projects and initiatives, etc.) and locations (Denmark / Finland / Sweden / Norway).

Responsibilities:

• Perform HR administration and operational support to the HR Department
• Responsible for beginning to end on-boarding process for new joiners or re-hires
• Respond to Recruitment queries about employment conditions, salary structure, and eligibility to work
• Respond to New Hires’ queries about employment conditions and provide support in on-boarding related questions
• Keep soft and hard employee files up-to-date
• Coordinate with Recruitment Team and Payroll Team
• Ensure employee data is kept updated on the HRIS (i.e. Workday) and produce relevant reports
• Educate managers and employees with HRIS (i.e. Workday) usage
• Prepare various documents (reference letters, etc.)
• Provide support and assistance in immigration and work permit visa applications
• Provide support and assistance with audits for HR compliance purposes
• Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner)
• Absences and leaves management: administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner
• Administer and process employees’ benefits
• Provide support and assistance with employees’ relocations and international transfers processes
• Provide support and assistance with parental leave of absence
• Provide support and assistance in international HR projects
• Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor

Essential skills and experience required:

• Bachelor’s degree or higher in Human Resources Management, Labor Relations or related field
• Excellent written and verbal communication skills in English
• Previous experience within HR / Recruitment / Administration oriented function
• Knowledge and understanding of Finnish employment law or the employment laws of other Nordic countries
• Decision-making / complex problem-solving skills
• Great organizational skills and attention to detail
• Ability to prioritize and work with tight deadlines to produce high quality and volume at a fast pace
• Ability to work independently and to collaborate with teams based globally
• Positive attitude and ability to maintain professionalism at all times
• Working knowledge of MS Office

Desirable skills and experience:

• Fluency in Finnish, Swedish, Danish or Norwegian
• Prior experience with HRIS tools (Workday is highly valued, but any HRIS experience is desirable)

TransPerfect provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local law.

We celebrate diversity as one of our core values and we have a clear goal: to be an inclusive workplace where a diverse mix of talented people want to come, stay and do their best work. Together with passionate, creative and collaborative colleagues, we are working to ensure accessibility is for everyone.

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